General Administration - Executive Admin Executive Admin

Job Title

Administrative Assistant for IT Executive Management

Job Description

Provides administrative and secretarial support to IT Executive Management IT Directors, often involving issues of a sensitive and confidential nature at the corporate level. Also provides support to global business colleagues and visitors as needed.

Responsibilities

• Ensures accuracy, and often confidentiality in responding to complex and sensitive issues on behalf of Executives in a timely manner, and with a professional demeanor.
• Conserves Executive's time by reading, researching, and routing correspondence, collecting, analyzing information; and initiating telecommunications.
• Maintains Executives business calendar and corporate expenses by planning and scheduling meetings, conferences, and teleconferences.
• Coordinates travel arrangements and itineraries for Executive and visitors and manages timely expense reimbursement.
• Ensures that department-related tasks are coordinated by serving as point person, information source and/or project administrator.
• Performs all administrative functions in accordance with company procedures and regulations (material requests, administering conference & function bookings, etc.)
• If needed, produces information by transcribing, formatting, inputting, editing, retrieving, copying, etc. Prepares reports as needed.

Qualifications/Education

Associate's Degree (accredited school) or equivalent work experience with emphasis in:

• Business Administration
• Business Management
• Communications
• International Relations/Business

Must have 3 years of experience in the following:

• Administration – Comprehensive knowledge of administrative procedures, process/project development, and system procedures.
• Event Planning – General knowledge of planning events from inception to implementation, including budget preparations.

Skills & Abilities

• Excellent MS Office knowledge
• Outstanding organizational and time management skills; ability to not just react to, but anticipate needs
• Familiarity with office gadgets and applications
• Excellent verbal and written communications skills
• Discretion, tact and confidentiality due to the frequency of high-level internal and external contacts
• Willingness to support the success of the broader department
• Project management skills preferred

The fully trained individual must develop and maintain comprehensive knowledge of:

• Client USA Policies & Procedures
• Client USA Mission, Goals & Vision
• Departmental practices/procedures and how they apply to customers
• Interdepartmental relationships and their effect on company, departmental and individual goals
• Software that is applicable to the job
• Responsibility to prioritize based upon Executive needs and uses judgement in matters affecting Executive's schedule.

Additional Info

This role will be onsite 5 days per week at our Sandy Springs, GA office.