General Office Assistant
Location: Salt Lake City, UT (In Office)
Part - Time - Starts at 20 hours per week up to 31
We are looking for a dependable and detail-oriented General Office Assistant for a part-time role to support day-today operations across a variety of administrative and organizational tasks. This is a dynamic role suited for someone who thrives in a fast-paced environment, juggles competing priorities with ease, and takes ownership of diverse responsibilities.
Essential Duties:
Provide general administrative support and assist with various projects as assigned, often under tight deadlines and shifting priorities.
Manage utility accounts across multiple properties. Download bills, enter costs, and track usage trends to flag anomalies or savings opportunities.
Research, resolve, and follow up on invoice discrepancies and other data requests, ensuring timely and accurate resolution.
Process and enter bills into Bill.com, maintaining accuracy and timely approval routing.
Maintain and update Notion databases for property assets and vendor services, ensuring records stay current and organized.
Manage pet insurance policies and claims, including renewals, filings, and recordkeeping.
Assist with expense reports and monthly reporting.
Oversee vehicle management, including registration, maintenance scheduling, and recordkeeping.
Maintain contact and vendor databases, ensuring accuracy and completeness across systems.
Order and track office supplies, managing inventory and vendor relationships to ensure timely restocking.
Run occasional errands in Salt Lake City, UT or Boston, MA as needed.
Other duties and responsibilities as assigned.
Education, Software and Tools Experience:
High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
1-3 years of administrative, bookkeeping, or office support experience, ideally in property management, real estate, or a family office setting.
Experience handling accounts payable or invoice processing is strongly preferred.
Experience with QuickBooks Online, Bill.com, Notion, Microsoft Word and Microsoft Excel are strongly preferred
The Ideal Candidate Will:
Take initiative and follow through on tasks with minimal supervision.
Work with a high level of confidentiality, integrity, and discretion.
Be able to perform fast-paced, high volume of transactions, and multi-task.
Be a quick learner, be result-oriented, have beginning-to-end follow-through, and be highly detail-oriented.
Adapt quickly to shifting priorities and be comfortable wearing many hats.
Bring a proactive, problem-solving mindset to research and follow-up tasks (invoices, data discrepancies, vendor issues).
Be comfortable learning and working across multiple software platforms and systems.
Be reliable and flexible enough to run errands or handle occasional in-person tasks in Salt Lake City, UT
Have strong interpersonal skills, professional poise, and a true teamwork mentality.
| Location | Salt Lake City, UT |