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General Office Clerk

Crowley Fleck PLLP

Helena, MT

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JOB DETAILS
SKILLS
Adobe Product Family, Beverages, Calendar Management, Communication Skills, Conference Management, Customer Support/Service, Detail Oriented, Driver's License, Establish Priorities, Follow Through, Housekeeping/Cleaning, Interpersonal Skills, Lift/Move 25 Pounds, Mail Processing, Microsoft Office, Microwaves, Multitasking, Operations Processes, Photocopy, Physical Demands, Team Player, Telephone Skills, Time Management
LOCATION
Helena, MT
POSTED
30+ days ago
 
Our Helena, Montana office is currently seeking a full-time General Office Clerk. 

POSITION SUMMARY: 
The General Office Clerk performs a wide variety of general office tasks and internal and external errands to ensure high-quality and efficient services for day-to-day operations. 


KEY RESPONSIBILITIES:
  • Performs inter-office and outer-office errands as directed. 
  • Picks up, sorts, and distributes incoming mail.  
  • Collects, sorts, and stamps outgoing mail. 
  • Stocks designated work areas with various products such as paper, beverages, and general office supplies; assists in managing local office supply inventory and placing supply orders as needed. 
  • Sets up and maintains coffee stations.  
  • Maintains conference rooms, copy rooms, and break rooms in a neat and orderly fashion; handles conference room setup and cleanup between meetings; loads and empties dishwashers; cleans microwaves, fridges, and coffee pots; tidies copy rooms; and performs other general housekeeping/cleaning duties in common areas. 
  • Coordinates and orders lunches as directed. 
  • Assists administrative staff with various projects, including but not limited to scanning, copying, and compiling documents. 
  • Learns and adapts to new software tools, processes, and operational procedures. 
  • Provides support to the Receptionist's responsibilities as needed, including answering, screening, and routing incoming calls; greeting and directing clients, visitors, and guests; and scheduling conference rooms. 
  • Performs other related duties as assigned. 
KEY SKILLS:
  • Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.  
  • Able to maintain strict confidentiality of client and firm information. 
  • Able to work in collaboration within a team and independently. 
  • Able to learn new skills as technology evolves.
  • Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
  • Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
  • Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members. 
  • Flexible and able to respond quickly and positively to shifting demands and opportunities.
  • Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
  • Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
  • Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
  • Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
  • Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
  • Minimum one year experience working in a professional environment.
  • Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
  • Must be able to read, comprehend, and follow written and verbal instructions.
  • Valid driver's license
  • Must have a fully insured, reliable source of transportation
PHYSICAL REQUIREMENTS:
  • Prolonged periods of standing and walking throughout facilities.
  • Must be able to lift up to 25 pounds at times.
  • Must be able to bend, lift, stretch, and climb. 
PAY & BENEFITS: 
The firm offers a competitive wage and a comprehensive benefits package including: 
  • Medical, dental, and vision
  • Employer paid short and long-term disability
  • Voluntary life, accident, and critical illness 
  • Flexible spending accounts
  • Vacation, sick, and personal leave
  • Paid parental leave (eligible after 1 year)
  • Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year)
DISCLAIMER: 
This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function. 

About the Company

C

Crowley Fleck PLLP

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