General Office Clerk

General Office Clerk

Department: General Office

Reports To: Office Manager / Office Supervisor

FLSA Status: Non-Exempt

Company Summary

EMJ is a leading supplier of Steel and Aluminum Bar, Tubing, and Plate to manufacturing companies in North America and around the world. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.

Job Summary

The General Office Clerk is responsible for answering phones, reconciling material values, receiving and scanning documents, entering material test reports into the system, and preparing accounts payable invoices for processing. They must be detail-oriented, organized, and efficient in multitasking. This role plays a crucial part in maintaining smooth office operations and requires accuracy and timeliness in completing tasks.

What We Offer

• Medical, dental, and vision coverage with affordable employee contribution rates.

• 401(k) plan with company match up to 4%.

• Life and AD&D insurance, short- and long-term disability coverage.

• Employee Assistance Program (EAP), including counseling, legal, and financial support.

• Paid Time Off (PTO) and 9 paid holidays.

• Flexible Spending Accounts for healthcare and dependent care.

• Wellness incentives and access to LiveHealth Online.

• Employee discount program with over 30,000 deals.

• Community engagement and volunteer opportunities.

Essential Job Duties

• Answer incoming phone calls and provide courteous and helpful assistance to callers.

• Reconcile invoices and financial documents with precision and attention to detail.

• Receive, sort, and distribute incoming documents, ensuring proper filing and timely delivery.

• Scan and digitize paperwork, creating electronic copies for efficient storage and retrieval.

• Enter test reports and other relevant information into the system accurately and in a timely manner.

• Assist with general office tasks, including photocopying, faxing, and maintaining office supplies.

• Collaborate with colleagues and support team members as needed to ensure efficient office operations.

Qualifications

• High School Diploma or equivalent; additional vocational training or certifications in office administration is a plus.

• Proven experience in office administration or a similar role.

• Proficiency in data entry, with keen eye for detail and accuracy.

• Excellent verbal and written communication skills.

• Strong organizational and time management abilities.

• Familiarity with office equipment, including scanners, printers, and telephone systems.

• Proficiency in using computer software and applications, such as Microsoft Office Suite.

• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Strong problem-solving skills and the ability to work independently and as part of a team.