Position: General Office Clerk III
Location: 6643 Green Drive, Trussville AL 35173
Duration: 2 Years
Client: Alabama Power Company
Job Summary
Alabama Power is seeking a highly organized and detail-oriented General Office Clerk III to provide advanced administrative and clerical support for daily office operations. The ideal candidate will play a key role in ensuring the efficient operation of the office by managing correspondence, maintaining records, coordinating meetings, supporting visitors, and performing a wide range of administrative functions. This position requires excellent organizational,
communication, and computer skills, along with the ability to work independently in a fast-paced environment.
Key Responsibilities
· Provide advanced clerical and administrative support to ensure efficient office operations.
· Manage incoming and outgoing mail, packages, and deliveries while ensuring timely and
· accurate distribution.
· Perform accurate data entry and maintain records, spreadsheets, databases, and other
· business documentation.
· Organize and maintain filing systems, both electronic and paper, including scanning,
· photocopying, and document management.
· Welcome and assist visitors, vendors, and guests while maintaining a professional and
· customer-focused environment.
· Answer and direct incoming telephone calls, respond to inquiries, and route calls to the
· appropriate departments.
· Coordinate calendars, appointments, meetings, and events for management and staff.
· Order, receive, and maintain office supplies while monitoring inventory levels.
· Prepare reports, correspondence, spreadsheets, and presentations as needed.
· Maintain organized workspaces and ensure administrative records remain current and
· accurate.
· Support multiple departments by prioritizing administrative tasks and meeting deadlines.
· Handle confidential information with professionalism and discretion.
· Assist with additional administrative and clerical duties as assigned.
Required Qualifications
· High School Diploma or GED required.
· Associate's degree in Business Administration or a related field is preferred.
· 3–5 years of administrative, clerical, office support, or customer service experience.
· Experience in data entry, office coordination, or administrative support.
· Strong computer proficiency with Microsoft Office applications.
Required Skills
· Proficiency in:
· Microsoft Word
· Microsoft Excel
· Microsoft Outlook
· Microsoft PowerPoint
· Strong data entry and database management skills.
· Excellent organizational and time management abilities.
· Strong verbal and written communication skills.
· Professional telephone etiquette and customer service skills.
· Ability to manage multiple priorities in a fast-paced office environment.
· Strong attention to detail and accuracy.
· Ability to maintain confidential information.
· Self-motivated with the ability to work independently.
· Excellent interpersonal skills and ability to collaborate with multiple departments.
· Strong problem-solving and decision-making skills.
· Ability to prioritize work with minimal supervision.
Preferred Qualifications
· Previous experience supporting utility, engineering, construction, or corporate office
· environments.
· Experience coordinating meetings, calendars, and office events.
· Knowledge of document management and electronic filing systems.
· Experience managing office supply inventory and vendor coordination.
· Experience with enterprise databases or business applications.
Work Environment
· Office environment.
· Primarily seated work with frequent computer use.
· Occasional lifting of office supplies and packages.
· Frequent interaction with employees, customers, vendors, and visitors.
Key Competencies
· Administrative Support
· Office Administration
· Data Entry
· Records Management
· Document Control
· Customer Service
· Communication Skills
· Time Management
· Organization & Planning
· Multitasking
· Attention to Detail
· Problem Solving
· Professionalism
· Team Collaboration
· Microsoft Office Suite
· Calendar & Meeting Coordination
· Inventory & Office Supply Management