GENERALIST - ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

Position: GENERALIST - ADMINISTRATIVE ASSISTANT TO EXECUTIVE DIRECTOR

Department: As Assigned - Non-Represented

Fair Labor Standards Act Status: Nonexempt (Hourly)

Reports to: Executive Director

Contract: 260 Days

District Overview

Lakota Local School District is a vibrant and dynamic educational community, serving over 18,000 students. Everything WE do is designed to provide a future-ready, student-centered learning experience for every single child.

Summary

The Generalist - Administrative Assistant to the Executive Director provides broad-based administrative and operational support to an Executive Director and their assigned functional area (e.g., Human Resources, Curriculum & Instruction, Special Education, Pupil Services, or similar divisions). The role is designed to ensure efficient day-to-day operations, support departmental initiatives, and assist with projects aligned to the Executive Director's area of expertise. This position performs a wide range of professional support duties including coordination of processes, documentation management, financial tracking, and cross-departmental communication. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment.

Minimum Qualifications

• Three (3) to five (5) years of administrative, office, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Experience supporting leadership-level administrators preferred.
• Public sector or school district experience preferred.

Key Responsibilities

Administrative & Operational Support

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

• Provide direct day-to-day support to the Executive Director, including calendar coordination, meeting preparation, and document management.
• Coordinate and support departmental projects, initiatives, and communications.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Maintain organized digital and physical filing systems.
• Serve as a key point of contact for internal and external stakeholders.

Budget & Financial Support

• Assist with monitoring departmental budgets and expenditures.
• Prepare, track, and reconcile purchase orders in accordance with district procedures.
• Maintain accurate financial records and supporting documentation.
• Generate financial reports and assist with budget planning activities as requested.

Departmental Support (Area of Expertise)

• Provide administrative support tailored to the Executive Director's functional area (e.g., HR, Curriculum & Instruction, Special Education, Pupil Services).
• Assist with coordination of specialized processes, meetings, compliance requirements, and documentation specific to the department.
• Support implementation of initiatives, programs, and regulatory requirements within the assigned division.

Systems & Process Support

• Utilize district systems and software platforms to support departmental operations.
• Assist with data entry, reporting, and system maintenance as needed.
• Identify opportunities to improve efficiency and support streamlined processes.

Customer Service & Communication

• Provide high-quality customer service to staff, administrators, and stakeholders.
• Respond to inquiries in a timely, professional manner.
• Maintain strict confidentiality of sensitive information.

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

Knowledge, Skills, and Abilities

• Strong organizational and multitasking abilities in a fast-paced environment.
• Effective written and verbal communication skills.
• Attention to detail and accuracy in handling records and financial information.
• Ability to exercise discretion and sound judgment.
• Ability to adapt to changing priorities and needs.

Working Conditions

• Standard office environment.
• Frequent interaction with staff and stakeholders.
• Ability to lift up to 20 lbs. and perform routine office tasks.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the reasonable duties required by the employee's supervisor and/or appointing authority.

Lakota Local School District is an Equal Opportunity Employer

Board Approved: February 23rd, 2026.