GIS Contract Coordinator

Azelis is a leading global innovation service provider in the specialty chemical and food ingredients industry present in over 63 countries across the globe. Our knowledgeable teams of industry, market and technical experts are each dedicated to a specific market within Life Sciences and Industrial Chemicals. We offer a lateral value chain of complementary products to more than 59,000 customers, supported by ~2,700 principal relationships, generating a revenue of €4.11 billion (2022).

Position Summary

The GIS Contract Coordinator is responsible for coordinating, administering, and monitoring contracts related to Geographic Information Systems (GIS) projects, services, software, and vendor relationships. This role serves as the liaison between internal departments, GIS teams, procurement, legal, finance, and external vendors to ensure contractual compliance, timely project delivery, budget management, and operational efficiency.

The GIS Contract Coordinator supports contract lifecycle management, vendor performance tracking, project documentation, and reporting while ensuring adherence to organizational policies and regulatory requirements.

Key Responsibilities

Contract Administration

• Coordinate the full lifecycle of GIS-related contracts, including initiation, review, execution, amendments, renewals, and closeout.
• Maintain contract databases and tracking systems to ensure accurate and up-to-date records.
• Monitor contract terms, deliverables, milestones, expiration dates, and renewal requirements.
• Ensure compliance with organizational procurement policies and contractual obligations.
• Assist in the preparation and review of Statements of Work (SOWs), service agreements, and contract modifications.

Vendor and Stakeholder Management

• Serve as the primary point of contact for GIS vendors, consultants, and service providers.
• Coordinate communication between GIS teams, procurement, finance, legal, and vendors.
• Monitor vendor performance against contractual service levels and project deliverables.
• Assist in resolving contract-related issues, disputes, and performance concerns.

Project Coordination

• Support GIS project managers in tracking project schedules, deliverables, budgets, and resource allocations.
• Coordinate project documentation, status reports, and contract-related communications.
• Ensure contract requirements align with project goals and timelines.
• Assist with project onboarding and vendor access management when required.

Financial Management

• Track contract expenditures, budgets, purchase orders, and invoicing activities.
• Review invoices for accuracy and ensure payments are processed in accordance with contract terms.
• Support budget forecasting and financial reporting related to GIS contracts and projects.
• Identify potential cost-saving opportunities and contract efficiencies.

Compliance and Reporting

• Ensure adherence to regulatory requirements, licensing agreements, and organizational policies.
• Prepare contract status reports, performance metrics, and management dashboards.
• Maintain audit-ready documentation and support internal or external audits.
• Track software licensing agreements and subscription renewals for GIS platforms.

Data and Documentation Management

• Organize and maintain GIS contract records, project files, and vendor documentation.
• Develop standardized templates, procedures, and workflows for contract management.
• Support document control and records retention requirements.

Qualifications

Education

• Bachelor's degree in Geography, Geographic Information Systems (GIS), Business Administration, Project Management, Public Administration, Information Technology, or a related field.
• Equivalent combination of education and experience may be considered.

Experience

• 3-5 years of experience in contract administration, project coordination, procurement, GIS operations, or a related field.
• Experience supporting technology, infrastructure, utility, engineering, or GIS projects preferred.
• Experience working with government, municipal, utility, telecommunications, or engineering organizations is a plus.

Knowledge, Skills, and Abilities

• Understanding of contract administration principles and procurement processes.
• Familiarity with GIS concepts, software, and technologies.
• Knowledge of GIS platforms such as ArcGIS, ArcGIS Online, or QGIS preferred.
• Strong organizational and project coordination skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Ability to manage multiple contracts and projects simultaneously.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong analytical, problem-solving, and reporting skills.
• Knowledge of contract management systems and procurement software preferred.

Preferred Certifications

• Geographic Information Systems Professional (GISP)
• Certified Associate in Project Management (CAPM)
• Project Management Professional (PMP)
• Certified Professional Contracts Manager (CPCM)
• Certified Federal Contracts Manager (CFCM)

Key Performance Indicators (KPIs)

• Contract compliance rate
• On-time contract renewals and amendments
• Vendor performance achievement
• Project milestone completion rate
• Budget adherence
• Invoice processing accuracy
• Audit readiness and documentation compliance
• Stakeholder satisfaction