Global Ads Enablement Contractor

First Tek, Inc.

Los Angeles, CA

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JOB DETAILS

SKILLS

Administrative Skills, Automation, Best Practices, Billing, Budget Management, Calendar Management, Catering Services, Communication Skills, Content Management Systems (CMS), Data Analysis, Detail Oriented, Entertainment and Media, Event Management, Expense Tracking, Finance, Learning Management System (LMS), Logistics, Logistics Management, Newsletter, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printing, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Sales, Vendor/Supplier Management, Willing to Travel, Writing Skills

LOCATION

Los Angeles, CA

POSTED

21 days ago

Major Entertainment Company
Hybrid onsite in LA 2-3 days a week, will need travel to Los Gatos every 6 weeks
The skill set is broad and transferable (admin, coordination, onboarding, events, LMS support)
The years of experience requirement is 3–5 years
The role doesn't require highly technical ad tech expertise
8 months w/ poss to extend
There are multiple adjacent talent pools:
Admin Coordinators
Learning & Development Coordinators
Recruiting Coordinators
Event/Program Coordinators
Onboarding Operations specialists
Administrative assistant background is key!
Calendaring background, onboarding, Ops, must be able to work in fast past envirornment

Position Overview and role intro:
We are seeking an Ads Enablement Coordinator to help build and run the infrastructure that scales knowledge, best practices, and onboarding for our global Ads organization to support the planning, coordination, and delivery of global enablement programs and new hire onboarding.
This role sits within the Ads Commercial and Readiness team and works closely with Global Enablement Leads, reporting to the Global Ads Enablement Manager.
The ideal candidate has experience in administration, events, and LMS coordination, and enjoys bringing structure and clarity to complex programs.
This is a hands-on, operations-focused role that requires strong attention to detail, clear communication, and the ability to manage multiple workstreams at once.
Responsibilities:
Global Attendee & Program Management
Manage attendee lists, registration, and communications for enablement and onboarding programs.
Coordinate logistics across time zones and cohorts (reminders, links, follow-ups). Events & Logistics Coordination
Coordinate logistics for virtual and in-person sessions (scheduling, invites, calendars).
Support on-site events as needed and manage vendors (catering, swag, materials, room setup). Budget & Vendor Tracking
Track budgets for events, vendors, swag, and travel; maintain simple reports.
Support POs, invoices, and expense tracking with Finance and Procurement. LMS & Meeting Coordination
Maintain and update onboarding paths with new content, materials, and recordings.
Schedule live sessions for monthly cohorts and manage facilitator logistics.
Communications & Stakeholder Coordination
Draft and send program communications (intros, reminders, recaps, surveys).
Coordinate and aggregate weekly regional newsletter content
Coordinate facilitator schedules and materials; manage access to recordings and resources.
Measurement & Feedback
Create and manage surveys to collect attendee feedback.
Compile results and summarize key insights for the team.
Requirements:
3-5 years of experience in a training coordination, learning & development, administrative, or similar support role
Experience supporting the scheduling and logistics of meetings, events, or training sessions (virtual and/or in-person)
Familiarity with learning management systems (LMS) or content management systems (CMS), including tracking participation and maintaining records
Experience in preparing and organizing training materials and resources for both online and in-person training
Demonstrated ability to respond professionally to inquiries from internal or external stakeholders
Experience collecting feedback and compiling basic reports, preferably related to training or learning programs
Proficiency with standard Google Suite applications
Strong attention to detail and organizational skills
Strong written and verbal communication skills
Nice to Haves or Preferred Skills:
Experience in Administrative roles, Sales Enablement, L&D, or Onboarding Operations.
Hands-on experience with LMS platforms (e.g., Workday, Cornerstone, Docebo, or an Ads learning portal).
Experience supporting global or multi-region events and working across time zones.
Familiarity with budget tracking and basic finance processes (POs, invoices, expenses).
Experience coordinating with external vendors (catering, swag/printing, venues).
Comfort with automation and workflow tools (e.g., Airtable).
Experience creating and analyzing survey data and presenting key insights to

About the Company

First Tek, Inc.

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