Back to search results Global Equities | US Equities Distribution - Administrative Assistant III New York, New York Additional locations Apply × To proceed with your application, you must be at least 18 years of age. Acknowledge × Bank of America employees are required to meet all posting eligibility requirements prior to applying for any new position. Acknowledge Refer a friend Apply × To proceed with your application, you must be at least 18 years of age. Acknowledge × Bank of America employees are required to meet all posting eligibility requirements prior to applying for any new position. Acknowledge Job Description:Job SummaryWe are seeking a highly experienced administrative professional to provide comprehensive support to a team of senior leaders in a large, fast-paced environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities while working effectively under pressure. This role enables effective meeting management, client engagement, and seamless travel and expense processing while supporting day-to-day client logistical operations and ensuring employee travel and entertainment adherence with firm policies. The ideal candidate is proactive, flexible, and comfortable supporting multiple stakeholders.Key ResponsibilitiesProvide comprehensive administrative support to senior managers and multiple team members, supporting groups of 15 or more professionalsManage high-volume of detailed information and email traffic while interacting with senior employees, particularly during peak periods and large eventsManage complex calendars, including scheduling meetings, resolving conflicts, and coordinating across time zonesArrange domestic and international travel, including itineraries, accommodations, and visa requirements as neededProcess and reconcile travel and expense reports accurately and in a timely manner using ConcurPlan and coordinate conferences, meetings, and events, including logistics, materials, and on-site or virtual supportServe as a key point of contact, communicating professionally with all levels of the organization and across business functionsMaintain a high level of discretion and confidentiality when handling sensitive informationOperate effectively in a fast-paced environment, adapting quickly to changing prioritiesRequired Skills and QualificationsMinimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teamsFull-time, on-site role based in New York CityStrong experience using Concur for travel booking and expense processingExtensive experience with diary and calendar management for senior managers and leadership teamsStrong attention to detail with the ability to prioritize and execute tasks accuratelyProven ability to work effectively under pressure, meet tight deadlines, and maintain professionalismFlexibility to work extended hours when business needs requireExcellent written and verbal communication skillsAdvanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPointRole: Based in NYC, 5 days (M-F)In the officeShift:1st shift (United States of America)Hours Per Week: 40 Learn more about this role Apply × To proceed with your application, you must be at least 18 years of age. Acknowledge × Bank of America employees are required to meet all posting eligibility requirements prior to applying for any new position. Acknowledge Refer a friend Apply × To proceed with your application, you must be at least 18 years of age. Acknowledge × Bank of America employees are required to meet all posting eligibility requirements prior to applying for any new position. Acknowledge Full time JR-26017068 Manages People: No Travel: No Age requirement: Must at least be 18 years of age. New York pay and benefits information New York pay range: $25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set. Discretionary incentive eligible This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company. Benefits This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve Share: Save job Job saved