GLOVIS: Senior Analyst, MQ Administration Billings Temp

The Logistics Administration Associate position is responsible for the incoming manual invoices from various carriers for Glovis's customer(HT), verifying invoices with backing documentation(such as the bill of lading, POD (Proof of Delivery) and email confirmation from ops, etc). Responsible for creating carrier's AP tracker file for AP upload file to post SAP.

• Invoice verification
• Verify manual inbound and outbound invoices to make sure billed rates meet guidelines as agreed on each of their specific contract
• Review supporting documentation such as bill of ladings and other submitted documentation to ensure accuracy on invoices
• Create AP tracker by collecting payable invoices(check duplicated invoices/verify correct code, description and matching total, etc)
• Submit (save) AP tracker to admin share drive and send same file by email to manager and specialist for posting data on SAP
• When required, communicate vendors for payment status and required necessary data for billing
• Ensure all charges are billed correctly including: A/R, A/P, Additional charges, etc.
• Combine passthrough AR invoice and backing documents and send to HT on time
• Submit all document and information related account if customer requires asap
• Manage and process the detention invoice and request approval in a timely manner
• Make sure to keep all records related to AR/AP for audit purpose
• Manage and report any accessories charge due to operation issues
• Manage all accounts in current without aging request billing summary within timely matter within 60
• Prepare and generate all manual AR invoices that need to be send to HT
• Manage/update the vendor/customer code file
• Make sure to have all current accounts info for customers and vendors
• Creating reports (LTL, BX, Ocean, ST and WH summary for month-end preparation)
• Audit the accounting file for dedicated program carriers
• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
• Stand by for any inquiry from manager for verifying account data just in case for month-end closing
• Assisting manager and team members on any projects as needed