Job Description
Pay: $56.5 per hour
Responsibilities- Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones
- Schedule, track client meetings and support, including Board and Regulatory meetings
- Domestic and International Travel arrangements, expense claims, expedited travel services
- Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparing emails, organization charts and presentations.
- Managing logistics/schedules for visitors and supporting senior executives during their visits.
- Management of incoming and outgoing communications
- Maintain and create e-mail distribution lists in Outlook
- Completion of any reasonable projects or tasks, as requested by management.
- The staff member will make use of several application systems including:
- iValua/MyPortal– Supplies and IT Procurement.
- MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager
- Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval.
- Outlook
- Microsoft Office Suite
Administrative and Organizational Support- Manage scheduling and calendar management for executives.
- Arrange travel arrangements, accommodations, and itineraries.
- Prepare documents and presentations for board or client meetings.
- Maintain records and ensure confidential files are organized.
- Handle expense reports and budget tracking.
Communication and Relationship Management- Act as the first point of contact for internal and external stakeholders.
- Draft and edit emails, letters, and correspondence with strong written communication skills.
- Coordinate information flow between departments to maintain clarity and alignment.
Project and Workflow Coordination- Oversee multiple projects simultaneously and track progress toward milestones.
- Assist with event planning and team initiatives.
- Improve workflow efficiency through organization and clear prioritization.
Qualifications- Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal– Supplies/Concur and IT Procurement).
- Experience with project management and expense reporting software.
- Competence in calendar management, travel arrangements, and administrative support systems.
Numbers & Facts
| Location | New York, NY |
| Salary | $40–$58.50 Per Hour |
Skills
Administrative Skillsunmatched
Board Meetingunmatched
Budget Managementunmatched
Budget Reportingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Editingunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Reporting Softwareunmatched
Expense Reportsunmatched
IT Procurementunmatched
Logistics Managementunmatched
Mail Processingunmatched
Manage Agendaunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Product Familyunmatched
Multitaskingunmatched
Organizational Skillsunmatched
People Managementunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Regulationsunmatched
Relationship Managementunmatched
Sales Managementunmatched
Schedule Developmentunmatched
Team Lead/Managerunmatched
Travel Planningunmatched
Videoconferencingunmatched
Willing to Travelunmatched
Writing Skillsunmatched
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