Gme Program Coordinator

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You. Be Bold. Choose Duke.

Graduate Medical Education Program Coordinator

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Graduate Medical Education (GME) Program Coordinator, youll play a vital role in supporting the success of physicians-in-training while helping shape the future of healthcare. Working closely with department leadership, faculty, residents, and institutional stakeholders, youll contribute to an environment that values collaboration, excellence, innovation, and continuous learning.

As a trusted partner to the Department Chair, Department Director, and Program Director, youll help ensure the successful administration, compliance, and ongoing development of a nationally recognized Graduate Medical Education program.

Be Bold.

Join a dynamic academic medicine environment where your organizational expertise, attention to detail, and passion for education can make a meaningful impact on resident training and patient care.

What Youll Do:

Lead Program Administration & Operations

• Coordinate and support all aspects of Graduate Medical Education program administration.
• Assist with planning, implementing, and monitoring operational, academic, and financial activities.
• Partner with program leadership to ensure ongoing compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies.
• Provide guidance regarding residency program operations, requirements, and best practices.

Manage Resident Recruitment

• Coordinate annual resident recruitment activities.
• Maintain expertise in Electronic Residency Application Service (ERAS) processes and National Resident Matching Program (NRMP) requirements.
• Assist in developing, designing, and distributing recruitment and marketing materials.
• Support interview season logistics and candidate communications.

Support Accreditation & Compliance

• Monitor evolving accreditation standards and regulatory requirements.
• Maintain residency databases and ensure accurate program reporting.
• Assist in preparing documentation for accreditation reviews and program evaluations.
• Promote compliance with institutional, departmental, specialty board, and ACGME requirements.

Coordinate Educational Activities

• Support implementation of educational goals, objectives, and curriculum activities.
• Assist the Program Director in managing evaluation processes for residents, faculty, and program participants.
• Compile and analyze data to support continuous quality improvement initiatives.
• Help ensure an exceptional educational experience for residents.

Collaborate Across the Institution

• Serve as a liaison among residents, faculty, department leadership, and the GME Office.
• Represent the department on committees and workgroups as assigned.
• Foster strong partnerships across departments to support resident education.
• Communicate important program updates, policies, and initiatives to key stakeholders.

Financial & Resource Management

• Assist with program budget administration and expense tracking.
• Support purchasing and resource management activities as delegated.
• Coordinate meetings, educational events, and departmental activities.

What Youll Bring

Required Knowledge, Skills & Abilities

• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience working with databases and information management systems.
• Exceptional organizational, multitasking, and time-management skills.
• Strong attention to detail and commitment to regulatory compliance.
• Ability to manage multiple competing priorities and deadlines.
• Excellent verbal and written communication skills.
• Proven ability to collaborate effectively with physicians, administrators, learners, and healthcare professionals at all levels.
• Experience coordinating projects, events, educational programs, or operational initiatives.

Minimum Qualifications

Education

Bachelors degree in a related field or an equivalent combination of relevant education and experience.

Experience

• Minimum of three years of related experience required.

• Experience in graduate medical education, academic medicine, healthcare administration, or residency/fellowship program administration strongly preferred.

• Knowledge of budget development and financial processes preferred.

• Working knowledge of:

• ACGME Common Program Requirements

• Residency Review Committee requirements

• Specialty Board certification and tracking requirements

• Institutional GME policies and procedures

• Commitment to ongoing professional development through participation in local, regional, and national educational opportunities.

Why Duke?

At Duke, youll find more than a job. Youll find opportunities to grow professionally, contribute to meaningful work, and be part of one of the nations leading academic health systems. Our teams are committed to innovation, excellence, inclusion, and advancing the future of healthcare education.

Whether youre supporting resident physicians, partnering with faculty leaders, or helping drive accreditation success, your work will have a direct impact on training the next generation of healthcare professionals.

Choose Duke.

At Duke, we believe exceptional people create exceptional outcomes. If youre passionate about education, healthcare administration, collaboration, and continuous improvement, wed love to hear from you.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $61,026.00 to USD $88,434.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidates work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individuals age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).