Govt. Planning and Development - Grants Compliance Manager

POSITION SUMMARY:  

Under the supervision of the Director of Strategic Planning, the Grants Compliance Manager has the primary responsibility to oversee the administration of the Sault Ste. Marie Tribe of Chippewa Indians grants, including ensuring accurate and efficient collection and reporting of grants data, maintenance and oversight of workflow processes and procedures, and grant acquisition and grant compliance. The position shall work with all Program Managers and Directors to coordinate, communicate and document progress and report on results. The position is responsible for directly working with database design and management for our grants system and performing statistical analysis and interpretation derived from well-kept records. The Grants Compliance Manager must be able to perform internal and external environmental scanning, trend forecasting, and making recommendations on strategic alignment of grants and funding sources.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

•  Shall review, analyze and report on grant opportunities and other actions affecting any aspects of grant related Tribal programs as needed.
• Maintains calendar to reflect all grant activity as well as grant reporting needs, deadlines and action items.
• Oversee the tracking of current grant cycles and renewal processes and ensures stewardship to guarantee continued funding.
• Supervises Planning Specialists including, but not limited to, recruiting, hiring, disciplinary actions, timekeeping, and scheduling.
• Establish and maintain a close working relationship with Program Directors and funders.
• Must coordinate with financial offices as to the fiscal aspects of the Tribal grant programs.
• Must attend meetings, conferences, etc. for development and on behalf of the Tribe as requested.
• Coordinates trainings to ensure program managers/directors follow the OMB Uniform Guidance and are aware of the Tribe’s Procurement Policy.
• Shall work closely with the Director of Strategic Planning and program directors in alignment with Tribal Council strategy, policy review, risk assessments and data gathering related to grants.
• Serve as a resource on grant administration and overall technical resource to Program Directors.
• Participate in monthly grants meetings with Program Directors to review expenditures, advise on post-award spending, check-in on grant deliverables and oversee compliance.
• Develop and communicate reports to Tribal Council supporting project status; create effective forecasting and decision aids. May also report to other staff as necessary.
• Monitor task assignments through consistent communication with tribal grant managers and Tribal Council.
• Manages and maintains Planning & Development grant budget.
• Must gather and maintain Tribal program data and information as needed for consultations, research, and reference.
• Collaborate with program directors to create compelling grant proposals and funding requests, taking lead on the larger grant opportunities.
• Write and assemble most or all sections of new grant proposals where help is requested with key input from program directors and other staff. Grant renewals will be completed by current program directors with assistance provided as necessary.
• Coordinate with relevant staff to solicit timely and appropriate input/review of grant proposals prior to submission deadlines.
• Conducts meetings with the Planning and Development Strategic Director, BIA coordinator, Internal Auditor, and staff that manage BIA funds.
• Participates in grant kick-off meetings for proposals accepted with the program director, administrator and Finance when required.
• Compiles information and documents needed for audit inquiries.
•  Must be available for local and out of the area travel as required for job training,
• Research and identify Federal, State, and private grant opportunities available to the Tribe.
• Must have the ability to work independently, make decisions and maintain confidentiality.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• Prepares, participates, and/or delivers presentations to the Board of Directors.
• Attend all required meetings and functions as requested.
• Attends Board of Directors, Direct Reports, and committee meetings.

CONTACTS: 

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, Executives, Board of Directors, customers, and outside vendors/service providers.

PHYSICAL REQUIREMENTS:

The position is sedentary, primarily sitting/lifting a maximum of 20 pounds. Physical factors include being able to frequently remain in a stationary position and type; occasionally being able to move inside various facilities and office settings; being able to distinguish verbal communications and exchange information; being able to distinguish, perceive, judge, and inspect, or observe details at close and far range, being able to lift, push, pull and carry items up to 20 pounds. Working conditions include occasional exposure to extreme heat/cold, wet/humidity, noise, and air quality. Working conditions include contact with the general public. Potential hazards include constant computer use.

REQUIREMENTS:

Education: Bachelor’s degree in Public Administration, Political Science, Finance or related field required or five years’ demonstrated experience with knowledge and proficiency in grant administration, grant management, and database management.

Experience: Minimum of three years’ work experience in a Tribal or office environment required in addition to the above-stated degree requirements.

Certification/License: Must have a valid driver’s license and be insured by the Sault Tribe Insurance Department. Must comply with annual driver’s license review and insurability standards with the Sault Tribe Insurance Department. Must comply with the Sault Tribe’s Drug-Free Workplace Policy which may include random drug tests.

Knowledge, Skills, and Abilities: Must have working knowledge and ability to use word processing and spreadsheet and database software. Must have working knowledge and be able to use office machines, such as calculator, copier, fax, printer, and computer. Must have a working knowledge of typical office operations. Must be able to write reports, proposals, budgets, and related correspondence in a clear and concise manner. Must have excellent communication skills and be able to communicate clearly both verbally and in writing. Must be able to establish and maintain an effective working relationship with supervisory personnel, coworkers, and the general public. Must have excellent organization skills, organizing work, prioritizing tasks, and managing time. Must be able to prepare and present information to a variety of audiences. Must be able to work with minimal to no supervision. Must be able to work a flexible schedule. Must maintain privacy and confidentiality. Native American preferred.

This job description outlines the general scope and level of responsibilities associated with the position. It is not intended to be an employment contract, nor does it represent a comprehensive list of all duties, responsibilities, or requirements. The Sault Ste. Marie Tribe of Chippewa Indians reserves the right to modify, add, reassign, or combine job duties or positions, in whole or in part, at any time.

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