Sign upLog in

Grade Level III: Administrative Assistant Ill

Proviso Township High Schools

Maywood, IL

Apply
JOB DETAILS
SKILLS
Administrative Skills, Athletics, Billing, Budget Management, Business Administration, Calendar Management, Coaching, Communication Skills, Data Entry, Event Management, Groundskeeping, Media Schedule, Microsoft Office, Organizational Skills, Physical Education, Project/Program Coordination, Property Management, Purchase Orders, Record Keeping, Secondary School, Security Monitoring, Sports, Team Player, Time Management, Training/Teaching, Vehicle Driving
LOCATION
Maywood, IL
POSTED
Today
Position Type:
Administrative Assistant/Administrative Assistant - 12-Months

Date Posted:
4/7/2026

Location:
Proviso East High School

Date Available:
07/01/2026

Closing Date:
Until Filled
POSITION TITLE: Grade Level III: Administrative Assistant Ill
REPORTS TO: Director of Athletics and Activities

QUALIFICATIONS:

Required Experience or Training
Associates degree in Secretarial Science, Business Admin. or related field; 2-5 years secretarial experience; data entry experience; proficiency in Microsoft Office; good typing skills; excellent communication skills; ability to work independently and under time constraints; excellent organizational skills; aptitude for detailed work and record keeping; ability to complete multifaceted tasks; ability to work meet deadlines; ability to work as a team member and liaison between staff, students, and parents; ability to establish good rapport with faculty and staff.

Desired Experience or Training
Bachelor's degree; experience in Athletic Office, IHSA procedures

POSITION RESPONSIBILITIES:
  1. Manage and execute all clerical duties for Athletic Office, Driver's Ed. Department and Physical Ed. Department (including mail, copies, filing, etc.)
  2. Complete necessary documents and forms for ISBE relating to classroom and Behind the Wheel Driver's Ed. courses
  3. Update student's transcript in Powerschool
  4. Manage vehicle registration and maintenance for all driver's education cars
  5. Order required inventory for Driver's Ed., PE, and Athletic Office
  6. Assist Athletic Director in creating and managing Athletic Office budgets
  7. Prepare purchase requisitions in TTO system; pay invoices, athletic workers, and game officials
  8. Maintain accurate and organized files
  9. Create memos, letters, reports, and invites as assigned by Athletic Director
  10. Complete bus schedule for athletic events
  11. Organize athletic events, including senior recognition, season's end awards night, etc.
  12. Prepare sports schedule for media, conference participants, and administration
  13. Work closely with athletic trainer, equipment manager, groundskeeper, security manager, receiving clerk and building manager concerning sports events and maintenance of fields
  14. Schedule facility calendar
  15. Ensure student athletes are in compliance with eligibility rules; maintain confidentiality of student records
  16. Assist with game day events, banquet awards, and other program needs as directed by the Athletic Director
  17. Assist in management, organization and coordination of other programs in student life.
  18. Serve as the liaison between parents, coaches, and Athletic Director with all athletic needs
  19. Other duties as assigned by building administration

About the Company

P

Proviso Township High Schools

Resume Resources

Free Resume TemplatesFree Resume Builder