Graduate Academic Program Specialist

Department

College of Social Sciences and Public Policy - Department of Geography

Responsibilities

• Advisor for 3 graduate programs (Masters of Geographic Information Science, Masters of Geography, PhD in Geography) and 1 combined Bachelors/Masters Pathways Program. Includes: informing students of academic policies and procedures and program requirements, monitoring student progress through GST and Student Central responding to student inquiries, academic progress checks, class scheduling, course exceptions, Global exchange paperwork, SAP appeals, probation advising.
• Maintains student files and advising notes in Departmental and College shared drives and Campus Connect. Creates semester list of course offerings. Monitors course enrollment. Oversees graduate enrollment of departmental courses: DIS, Defenses, Preliminary Exams, Internships, Research, Honors Work. Maintains Graduate Student Handbook.
• Builds and coordinates semester course schedule for the department including assigning rooms. Distributes schedule to faculty. Manages registration issues including adding students to closed courses and during closed enrollment periods, override time conflict and class permission. Back-up for first day attendance policy and entering grades.
• Corresponds with Academic Deans and Registrars office. Completes Graduate level Preliminary and Graduation Clearances. Facilitates time extension requests, grade changes, retroactive adding/dropping of course hours. Maintains departmental academic forms.
• Coordinates graduate student recruitment and admissions. Uses and updates SLATE system. Liaison to Graduate school and Department of Admissions. Responds to prospective student inquiries. Makes changes to students applications where applicable. Screens applications for completion and minimum requirements. Calculates Upper Division GPAs and creates comparison of individual application admissions information. Approves GRE Waivers.
• Manages graduate assistant-ships. Collects graduate student appointment information. Working with departmental administrative specialist, prepares and distributes graduate student job offers and letters of appointment and reappointment. Processes tuition waivers and monitors student financial awards. Sends waiver receipts to appointed students.
• Collaborates with Chair, Grad & Undergrad directors, and committees to enhance academic programs. Complies data for student awards at request of the department. Liaison to the college, internal and external departments, and institutions and agencies throughout the nation regarding academic affairs. Prepares regular and requested reports through BI and Student Central. Compiles and interprets data at request of the Chair, Grad & Undergraduate directors.

Qualifications

A Bachelors degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.