Graduate Admission Assistant

Graduate Admission Assistant

Salary

$18.15 Hourly

Location

3700 W. 103rd Street, Chicago, IL

Job Type

Full-time Staff

Job Number

01546

Department

Admission

Opening Date

07/16/2026

• Description
• Benefits

Summary

The Admissions Assistant position within the Office of Admission plays a pivotal role on the Admission operations team. Using admission data systems, Technolutions Slate and Ellucian Colleague, the position provides operational support for the fast-paced undergraduate and graduate admission offices. The position coordinates application materials processing for undergraduate and graduate applicants. The primary focus of this role is operational support for graduate enrollment, while also assisting with undergraduate enrollment operations as a secondary responsibility.

This position manages the daily production of mailed admission decision letters. This role also assists with support operations, such as answering phones, routing emails, greeting prospective students and families, and other duties as assigned.

Essential Duties & Responsibilities

• Process graduate application materials, including scanning, linking, and assigning documents from multiple sources (e.g., transcripts, test scores, electronic vendors, and mail).
• Assist with undergraduate application processing, especially during high volume seasons
• Utilize admission data systems, Technolutions Slate and Ellucian Colleague, in undergraduate and graduate admission operations.
• Manage the production of mailed admission decision notifications on a daily basis.
• Scan, link, and assign application materials received from various sources including postal mail, e-transcript services, standardized testing agencies, and more.
• Enter data from admission materials which are critical to the application review process.
• Assist in consolidation of duplicate records.
• Run auditing processes to identify data discrepancies, with the ability to independently reconcile issues.
• Answer incoming phone calls and emails and route to appropriate admission representative.
• Greet visiting prospective students and families.
• Participate in on-campus recruitment events.
• Other duties as assigned.

Qualifications

• High school degree required
• Experience and a high level of comfort in the use of computer technology and software in a business setting required
• Experience working with business processes and operations is required
• Experience working in admissions, operations, or other fast-paced office settings required.
• Experience with Technolutions Slate or other information systems or CRMs is preferred.
• Must be highly motivated and energetic, with excellent ability to take direction and prioritize in a fast-paced environment.
• Must be highly organized and detail oriented.
• An interest in learning and the ability to master policies, processes, and procedures quickly is essential.
• Consistently exhibiting excellent communication skills and a positive demeanor working with colleagues and prospective students is required.
• Problem-solving skills are essential.
• An interest in working in a fast-paced team environment is necessary.

Description of Hours: Monday - Friday 8:30am-4:30pm

Additional Expectations

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.

Saint Xavier University is committed to providing employees with a comprehensive benefits package that meets the needs of both the individual and his/her family. Many of the benefits are flexible and offer choices to meet various benefit needs. SXU employment benefits can be found here.

Employer Saint Xavier University

Address 3700 West 103rd Street

Chicago, Illinois, 60655

Phone 773-298-3452

Website http://www.sxu.edu