Graduate Assistant - Office of Undergraduate Admission

JOB DESCRIPTION

Graduate Assistant - Office of Undergraduate Admission

Hourly Pay Rate: $15.00

The Office of Undergraduate Admission is seeking a dependable, highly organized Graduate Assistant to take ownership of the department''s daily operations. This role combines inventory management, supply and coffee ordering, expense processing, and administrative support, and it carries a high level of trust and independence - the Graduate Assistant is given access to key operational systems and manages a broad range of responsibilities with minimal supervision.

Beyond keeping day-to-day operations running smoothly, the Graduate Assistant helps create and streamline the forms and processes that keep orders, invoices, event supplies, and office needs organized. It is an ideal opportunity for a graduate student who is detail-oriented, self-directed, and interested in building strong organizational, financial-processing, and operational skills in a professional setting.

Responsibilities:

• Fully managing the departmental inventory process across all storage areas, including the shared storage room
• Receiving, unpacking, and distributing deliveries, and maintaining the master inventory form
• Managing coffee and supply ordering, keeping stock at appropriate levels
• Managing the departmental ordering form by organizing and processing pre-approved orders based on priority
• Creating and streamlining forms to manage orders, invoices, event supplies, and general office needs
• Processing expense reports using expense-report software - mass itemizing, reviewing for missing documentation, and verifying correct natural account and account numbers
• Transporting checks and deposits to the Bursar''s Office and filing receipts accurately
• Researching and organizing flight options in Concur for admission-event guests
• Sending daily end-of-shift email updates to the supervisor
• Maintaining organized digital and physical filing systems
• Demonstrating professional verbal and written communication skills
• Using Microsoft Office, Google Workspace, or other departmental programs

Qualifications:

• Active enrollment as a graduate student at Tulane University
• Strong organizational and time-management skills, with the ability to prioritize competing tasks
• Reliable, trustworthy, detail-oriented, and able to work independently with minimal supervision
• Comfortable with Microsoft Office or Google Workspace (spreadsheets, forms, email)
• Willingness to learn expense-report and ordering software; comfort with financial detail (account numbers, itemization) a plus
• Prior experience in an office, administrative, or logistics setting preferred

About Us:

This position will help student employees demonstrate and cultivate the career readiness competencies in accordance with the National Association of Colleges and Employers (NACE).

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person's race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane's employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.