Calendar Management, Campus Recruiting, College Level Faculty, Communication Skills, Customer Support/Service, Email Campaign, Event Management, Marketing, Offer Letters, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Program Evaluation, Resource Leveling, Scholarship, Time Management, Travel Planning, Writing Skills
Academic Year Duties and Responsibilities:
- Oversees GradPath activities.
- Schedules meetings and required examinations as needed.
- Works with graduate faculty advisors to track graduate student progress and coursework.
- Provides support to students with course planning and enrollment transactions, as needed.
- Collects graduate students annual reports and career conversations.
- Helps promote professional development activities offered through the university.
- Participates in the process of assigning assistantships, waivers, and scholarships with the Director of Graduate Studies (DGS), Academic Unit Head (AUH), and Business Office.
- Liaises with the Graduate College.
Year-Round Duties and Responsibilities:
- Facilitates student success by referring students to appropriate support services and communicating with DGS and graduate faculty.
- Attends graduate program committee meetings.
- Works with DGS and AUH to review and update the Graduate Handbook and other program resources (e.g., Graduate Student D2L, website).
- Attends meetings and trainings in CALES or the Graduate College when appropriate.
- Assist with graduate program assessment.
- Provides catalog maintenance and/or room and course scheduling as needed.
Graduate Recruitment:
- Contributes to the generation of marketing materials and email campaigns for the graduate program.
- In collaboration with the Director of Graduate Studies and Academic Unit Head, promotes the assigned graduate programs at recruitment events on campus.
- Helps direct and, when applicable, respond to recruitment related inquiries from graduate students.
- Helps plan in person prospective student visits (e.g., travel arrangements, meetings, and social activities).
Graduate Application Process:
- Helps direct and, when applicable, respond to application related inquiries from graduate students.
- Manages GradApp according to program needs.
- Coordinates application status and sending of acceptance/offer letters.
Graduate Student Onboarding:
- Leads or co-leads the new graduate student orientation.
- Introduces students to the graduate program (i.e., handbook, procedures, GradApp, etc) and college and university level resources.
- Reminds research and teaching assistants to complete all required training.
Knowledge, Skills, and Abilities (KSAs):
- Knowledge of University of Arizona systems including UAccess and GradPath, or similar systems.
- Strong written and oral communication skills.
- Ability to work within a team and communicate with that team.
- Strong time management and planning skills.
- Demonstrated effectiveness in organizing training and social events.