Graduate Payroll Coordinator II

Posting Details

Posting Details

Posting Number S15402P Working Title Graduate Payroll Coordinator II Department ENGR-Business Office About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.

College/Unit/Department website https://engineering.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

• This is a full-time position on the main Athens campus.
• Standard business hours are Monday-Friday, 8am-5pm

Advertised Salary $53,000+ based on experience Posting Date 07/10/2026 Open until filled Yes Closing Date Proposed Starting Date 08/17/2026 Special Instructions to Applicants

In addition to your UGA Jobs application, please upload the following documents:

• CV/Resume
• Cover Letter
• 3 professional references with contact information

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Payroll Technician II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Experience in UGA financial system, OneUSG, GradStatus and Data Warehouse.

Position Summary

As an integral member of the College of Engineering Business Office, the Graduate Payroll Coordinator oversees all payroll and business operations in support of the College's Graduate Program, which serves over 250 students. This important role will oversee functions such as: providing faculty with projected payroll and benefits expenses, processing payroll adjustments, maintaining detailed and comprehensive records of these transactions, and serving as a subject matter expert for graduate funding an related functions. This position also manages the College's tuition waivers and GTRIP funds and related functions.

This Coordinator serves as the primary liaison between both internal and external stakeholders, including other members of the Business Office staff, Human Resources team, the Office of Academic Affairs and Assessment, Sponsored Projects Administration, the UGA Graduate School, and with peers across campus. The role requires strong attention to detail, sound financial judgment, and the knowledge and commitment to operate within compliance with all UGA, USG, and Graduate School policies.

This position operates with a high level of autonomy and makes independent decisions on a daily basis.

Knowledge, Skills, Abilities and/or Competencies

• Ability to navigate and properly process in the following UGA systems: OneUSG, GradStatus, Data Warehouse.
• The role requires strong attention to detail, sound financial judgment, and the knowledge and commitment to operate within compliance with all UGA, USG, and Graduate School policies.

Physical Demands

Typical office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Graduate Funding and Payroll

• Calculate and forecast graduate payroll and communicate projected costs to stakeholders using established College compensation rates and levels of effort.
• Analyze and verify funding availability and time allocation across multiple funding sources in alignment with approved budgets.
• Coordinate with Human Resources to assign correct effort levels and monthly compensation rates for new hires and process salary adjustments for current students.
• Coordinate timely and accurate terminations for graduating or departing students in partnership with Human Resources.
• Manage and submit position funding requests, express direct retro transactions, ad hoc salary actions, and short work break requests.
• Oversee graduate student health insurance assignments in GradStatus, identify discrepancies, and submit journal vouchers to correct funding sources.
• Monitor College parking and suspense accounts and submit funding changes or direct retro requests to reconcile balances.
• Coordinate with external departments to verify payroll information for students funded through Engineering-based sources.

Percentage of time 60 Duties/Responsibilities

Tuition Waivers and GTRIP

• Determine correct tuition waiver attributes based on funding source and enter waivers in GradStatus each semester.
• Maintain accurate records of waiver entries in the graduate payroll spreadsheet.
• Monitor tuition budgets on sponsored projects and complete Charge to Account forms for students on RIAS waivers.
• Coordinate tuition entries with other departments and colleges for students funded on Engineering-based projects.
• Maintain accurate information on the GTRIP Smartsheet to ensure correct returns to the College.
• Track tuition return information for Sponsored Projects Administration invoicing.
• Collect annual GTRIP returns and distribute funds to appropriate department IDs via budget transfer.
• Coordinate funding for teaching assistants with each School Chair and Director of Graduate Studies using GTRIP funds.
• Provide guidance to faculty on GTRIP spending policies.

Percentage of time 20 Duties/Responsibilities

Administration/Reporting

• Create, maintain, and audit detailed records of payroll transactions, tuition waivers, GTRIP entries, and related documentation to support internal reviews, audits, and reporting requirements.
• Perform bulk updates and data maintenance in Smartsheets, spreadsheets, and other tracking tools to ensure accuracy and consistency across systems.
• Participate in semester audits with Human Resources and the Graduate Office to ensure alignment of payroll, funding, and appointment data.
• Prepare and provide payroll, funding, and tuition reports for internal reviews, accreditation needs, and administrative decision-making.
• Collaborate with campus partners to streamline processes, improve workflow efficiency, and enhance data accuracy.

Percentage of time 15 Duties/Responsibilities

Other duties as assigned

• Provide financial and administrative support to the College Business Office and Graduate Program as needed.
• Complete USG/UGA and college trainings and meetings as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Marjan Griggs Recruitment Contact Email mjgriggs@uga.edu Recruitment Contact Phone 706-542-6153

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents