Job Description

Position Summary:

The Graduate Program Coordinator manages admissions, student communications, recruitment, events, and administrative operations for graduate programs in the Department of Ecosystem Science and Sustainability (ESS). ESS administers eight graduate programs: four research-based degrees (MS and PhD in Ecosystem Sustainability; MS and PhD in Watershed Science), one professional master's program (PSM in Ecosystem Science and Sustainability), and three graduate certificates (Carbon Management, Water Resources, and Environmental Data Science). 

This position provides essential support across all programs, including prospective student recruitment and communications, admissions processing, new student onboarding, event coordination, and registration and university form assistance. The Graduate Program Coordinator leads these functions and may contribute to additional departmental needs such as course scheduling, instructor and GTA hiring coordination, staff meeting support, and marketing and communications.

Full consideration date: August 14, 2026

Essential Job Duties:

• Graduate Admissions and Recruitment: Manage the graduate admissions process, including prospective student communications, recruitment events, and support for faculty and admissions committees. 
• Graduate Student Support: Assist enrolled students with onboarding, registration, curriculum questions, and university forms and deadlines.
• Outreach and Alumni Relations: Support recruitment outreach and alumni engagement as part of ESS's collaborative outreach efforts across staff and faculty.
• Event Coordination: Plan and coordinate departmental events, including orientation, community-building activities, faculty meetings, and seminars.

• Other Related Duties: Contribute to other department tasks as needed, including course scheduling and coordinating instructor and GTA hires.

Conditions of Employment:

• Pre-employment Background Check.

Supervision:

• Position may supervise student staff.

Minimum Qualifications:

• Bachelor’s degree.
• 2-3 years of administrative, program coordination, or student services experience.

Preferred Qualifications:

• Familiarity with CSU systems, including Aries, Slate, Scait, Kuali, course scheduling, and HR procedures.
• Experience with MS Office (Word, Excel, PowerPoint, Teams), calendar management, and meeting coordination.
• Experience with event coordination, including scheduling, advertising/promotion, and implementation.
• Experience with marketing to prospective students and engagement with alumni, including managing mailing distribution lists.
• Prior experience interacting with diverse student groups, staff, and faculty.
• Background in higher education with knowledge of academic policies and procedures.
• Communication skills and ability to work collaboratively.
• Experience managing tasks independently and adapting to shifting priorities.

Salary Range

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Employee Benefits

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• Review our detailed benefits information here.

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Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.