Graduate Student Coord II

Announcement

Details

Open Date 05/11/2026 Requisition Number PRN45002B Job Title Graduate Student Coord II Working Title Senior Learning Specialist Career Progression Track E Track Level FLSA Code Professional Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

The primary work hours for this position are Monday Friday, business hours.

VP Area U of U Health - Academics Department 01475 - Academic Success Program Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 45,450 to 55,000 Close Date 07/10/2026 Priority Review Date (Note - Posting may close at any time) 06/01/2026 Job Summary

The Academic Success Program with the Spencer Fox Eccles School of Medicine (SFESOM) provides a comprehensive approach to medical student success. Our staff is committed to supporting University of Utah medical students by providing academic mentoring, tutoring services, workshops, and learning resources.

The Senior Learning Specialist will meet individually with students to provide information and guidance in academic-related issues, facilitate student progress, and help them improve their learning and development. The Senior Learning Specialist will ensure individual learning goals are met, provide opportunities for self-directed learning and will plan and implement programs that facilitate medical student success.

Responsibilities

Role Specific

This position will be a student-facing position, with limited administrative duties or expectations. Meets with students 1-on-1 (with a caseload of approximately 50 per class) to discuss study strategies, test-taking strategies, and other learning skills to help them meet their goals. Develops and presents education programs designed to supplement and enhance academic preparedness. Will work with the Academic Success Program team to ensure unit goals are achieved with respect to student success through all Phases of the curriculum, and on national board exams. The Senior Learning Specialist will be responsible for and provide oversight for Phase 1 student remediation, to include, but not limited to, coordination and communication with SFESOM faculty, development and implementation of an Individual Academic Success Learning Plan for any student who requires remediation, student remediation plans, and appropriate student referrals to ASP staff and services. The incumbent will also serve as the liaison to the Promis2U (P2U) pre-matriculation program and manage Academic Success Program services to P2U students. Oversees the hiring, training, and supervision of P2U tutors and mentors. In conjunction with the Academic Success Program team, will review student performance and utilize a data-driven decision-making approach to identify student academic needs and to assist students achieve academic potential. The incumbent will oversee the development and implementation of an Academic Success Workshop Series to be offered throughout Phase 1. Serve on SFESOM and university-wide committees aimed at student learning and development, act as the ASP unit Phase 1 student outreach coordinator, and throughout Phase 1 identify and attend weekly learning activities.

Approximate breakdown of breakdown of responsibilities: 60% student meetings, student outreach events, and Phase 1 Learning Activities; 20% student, faculty, and staff communication, including staff and committee meetings; 10% P2U; and 10% other duties as assigned.

• Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking.
• Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include sub-committee participation.
• Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.
• May participate in search committees for new hires in department, including both staff and faculty roles.
• Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.
• Advises on graduate committee development. May assign course-work for specific program of study.
• Provides curriculum feedback at the program level. May submit department curriculum changes to university-wide curriculum tracking.
• Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees.
• Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes.
• Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.
• Participates in events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
• With increased institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelors degree or equivalency (one year of education can be substituted for two years of related work experience).

2 years of related experience.

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Prefered Qualifications

• Masters degree in Education, Educational Psychology, Counseling, Sociology, Ethnic Studies, Psychology, or related area
• Strong communication and counseling skills
• Experience with working with high achieving students at the college or graduate/professional school level
• Understanding of the Americans with Disabilities Act (ADA) and experience in the student accommodations process.
• Ability to work as part of a team in determining student needs
• Experience in standardized test taking skills, time management, learning skills, and critical thinking
• Strong understanding of self-directed learning and pedagogical development theories

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veterans status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinators office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

• Yes

• No

• • How many years of related work experience do you have?

• Less than 2 years

• 2 year or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents