Grant Administrator, Department, Institute, School & Center (Disc) Post-Award

The Grant Administrator, DISC Post-Award is responsible for supporting the administration, management, and oversight of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers, institutes, and departments within the institution. As a member of a small team of other post-award grant administrators, this position contributes to the financial management and reporting requirements of awards from the receipt of the Notice of Award through closeout to ensure compliance with all sponsor requirements and all federal, state, and local regulations and university policies.The Grant Administrator will regularly liaise with other offices within the Office of Research Administration and throughout the university including Sponsored Programs Accounting, DISC Pre-Award, Pre-Award Services, Accounts Payable and school and departmental-level administrators, and will provide direct support to principle investigators and research staff in support of Brandeis' core mission as a research institution.

Job Description

• Tracks and develops required information for sponsored accounts including developing, updating, and revising budgets, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, processing carryforwards, reconciling accounts with WorkDay, and generating monthly reports for Principal Investigators and research groups.

• Monitors and tracks spending and burn rates on awards to avoid overspending and ensures that projects stay within budget and on time. Manages the allocation of funds and reviews expenditures activities for compliance with regulations of granting agencies and university policies from start to close. Supports database and system data accuracy. Work with personnel in Procurement, HR, payroll or other offices to correct errors or overages.

• Supports the payroll costing allocation process through its entire cycle, including the review and revision of coverage reports, as well as making payroll accounting adjustments when necessary.

• Works closely with the Sponsored Program Accounting Office to support financial reporting requirements, invoice documentation, and grant closeouts. Works closely with DISC Pre-Award and Pre-Award Services to prepare and review budgets for proposals and account setup, as needed.

• Collaborates with office and individuals across the university to ensure accurate grant management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements and university policies.

• Supports the work of the office through collaboration with team leaders and supports the training and onboarding of new staff, as required.

• All other duties, as assigned.

The maximum budget for the position is $71k.

Job Requirements

• Bachelor's Degree required, additional certifications or advanced degrees encouraged.

• 2-4 years related work experience

• Strong organizational and time-management skills, with a sensitivity to deadline-driven work and the ability to be self-motivated

• Understanding of federal funding agencies, regulatory bodies, and regulatory requirements.

• A collaborative and inclusive professional style, relationship-oriented with a customer-service focus, demonstrating excellent organizational and communication skills (written, verbal, listening), ability to maintain discretion, confidentiality and professionalism with the highest level of personal integrity.

• Resonance with the mission and goals of the Office's priorities

Skills & Knowledge:

• Proficiency in MS Office applications, particularly MSWord, MS Excel (at least intermediate skills); Google suite, Box, and other collaborative tools, and possess the ability to manipulate and extract data and work from a variety of sources (databases, Word files, plain text files, PDF, email, etc.). Workday, FileMakerPro and/or BA Priority software experience a plus but not required.

• Familiarity with sponsored program accounting concepts, budgets, and business processes, as well as a basic understanding of how a university operates, including academic and administrative functions.

Dimensions & scope:

• Regular exposure to various principle investigators, including senior faculty and administrators; provides support to faculty, students, and staff of all levels. Liaison to outside agencies, sponsors, and other institutions.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").