Grant Administrator - Finance

Grant Administrator - Finance

Salary

$55,000.00 - $65,000.00 Annually

Location

0117 - OBM

Job Type

Full-time

Job Number

11073-HR

Department

0117 - Office of Budget and Management

Division

011701 - OBM-Budget Administration

Opening Date

09/28/2026

Closing Date

10/9/2026 11:59 PM Eastern

• Description
• Benefits

Description

Grant Administrator - Finance

This is an in-person position. Work-from-home and hybrid work schedules are not offered.

Examples of Duties

Explores and maintains records of possible grant sources. Prepares grant applications and proposals, ascertaining departmental needs, determining staffing levels and budgets, and gathering other information necessary to the development of successful grant proposals. Reviews all grant applications for conformity to City of Cleveland grant policies and procedures. Develops, submits, and tracks relevant grant-related legislation. Monitors and evaluates grant-funded programs during the life of the grant to ensure compliance to grant conditions, funding source requirements, and goal achievements. Collects and maintains federally and state mandated data unique to each grant and prepares required reports. Recommends, develops, and initiates revisions whenever appropriate. Tracks expiration of current grants and submits renewal applications. Performs other job-related duties as required.

Minimum Qualifications

Bachelors Degree in Business, Accounting, or related field from an accredited four-year college or university required. Two years of full-time experience in grant writing and grant administration for a governmental or non-profit organization required. (Substitution: Two years of any equivalent combination of education, training and experience may substitute for each year of college education lacking.) Must be computer proficient and familiar with the Internet and knowledgeable in Microsoft Office Suite (Word, Excel, and Access). Valid State of Ohio Drivers License required. Must be able to lift and carry a minimum of 30 pounds.

Supplemental Information

Examples of Duties

Working under the supervision of accounting and/or finance staff, this position:

• Ensures compliance with accounting and finance standards, best practices, and governmental regulations pertaining to the Code of Federal Regulations (C.F.R.) at 2 C.F.R. Part 200 and the City of Cleveland's Grant Management Policy.
• Conducts financial management and analysis of grant awards, including pre-award budgeting, post-award tracking, and expense monitoring (i.e., cash balance and expenditure analysis).
• Creates, analyzes, reviews, and audits financial reports for internal stakeholders and funding agencies, including monthly and annual status reports and milestone reporting.
• Collaborates with grant managers, finance teams, and external partners to ensure alignment with grant objectives and fiscal compliance.
• Tracks grant deadlines, funding conditions, and regulatory/financial compliance requirements, ensuring timely reporting and adherence to fiscal requirements.
• Reviews and audits grant-related fiscal transactions, including reimbursements and financial reconciliations.
• Identifies opportunities for process improvements to enhance the efficiency and accuracy of grant administration.
• Establishes and maintains official grant records.
• Assists in providing grant training to new and current team members.
• Contributes to the development and launch of a new strategic finance unit (a start-up unit within the organization), helping to build its foundational processes, systems, and capabilities from the ground up.

Preferred Qualifications

A Bachelors Degree in Business/Public Administration, Accounting, Finance, or closely related field from a four-year accredited college or university is required. Three years of experience working with federal grant administration and social service agencies is preferred.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The Citys guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.

Employer City of Cleveland

Address 601 Lakeside Avenue

Cleveland, Ohio, 44114

Phone 216-664-2493