Grant Administrator

Grant Administrator

Salary

$82,854.00 - $140,853.00 Annually

Location

Winchester Hall - Frederick, MD

Job Type

Full-time Regular

Job Number

FY26-00543

Department

Grants Management

Opening Date

05/20/2026

Closing Date

6/11/2026 4:00 PM Eastern

FLSA

Exempt

• Description
• Benefits
• Questions

JOB INFORMATION

Exempt; full-time; 40 of hours per week; Monday-Friday 8:00 a.m.-5:00 p.m.; full benefits; partial teleworking schedule may be available in accordance with Division policies.

Performs advanced professional work managing the full lifecycle of grants, including research, application development, award administration, financial oversight, compliance, and reporting. Identifies and evaluates funding opportunities aligned with organizational priorities and collaborates with internal departments and external partners to develop competitive grant applications. Oversees grant budgets, expenditures, and financial reporting to ensure compliance with federal, state, local, and grantor requirements. Monitors awarded grants to ensure adherence to legal, fiscal, and programmatic standards, and supports audits and reviews. Provides technical guidance on grant processes, compliance requirements, and best practices to staff and stakeholders. Serves as a liaison with funding agencies, government entities, and community partners to support successful grant-funded initiatives.

NOTE: Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment

• 15 days of Sick leave with unlimited annual carryover

• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)

• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

• Employee Health Center with no or low-cost primary and urgent care

• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit

• County and Employee funded Defined Benefit Pension Plan

• Vesting after 5 years of service

• Additional service credit for eligible previous public service, military service, etc.

• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program

• Generous Tuition Reimbursement Program

• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Ensure compliance with all applicable grant requirements, including federal, state, local, and organizational regulations, as well as grantor terms and conditions
• Maintain accurate records and tracking systems for all County-wide grant activities, expenditures, and performance metrics to support audits and reporting
• Provide guidance and training to staff on grant processes, compliance requirements, and best practices
• Coordinate with internal departments (e.g., Finance, Budget, Procurement, Legal) and external stakeholders to support grant development and administration of grant programs
• Research, identify, and evaluate grant opportunities from federal, state, local, and private funding sources aligned with organizational priorities.
• Coordinate and assist County divisions with the submission of competitive grant applications, including providing technical assistance to departments as needed
• Assist with the administration of the full lifecycle of grant awards, including implementation, monitoring, and closeout activities
• Develop, monitor, and reconcile grant budgets; track expenditures; and recommend budget adjustments to ensure fiscal integrity and compliance
• Assist in preparations review, and submissions of required financial and programmatic reports to funding agencies in accordance with established deadlines
• Analyze financial data, spending trends, and program outcomes to support forecasting, decision-making, and efficient use of funds
• Support procurement activities related to grant-funded projects in accordance with applicable policies and approved budgets
• Monitor grant-funded projects to ensure alignment with program goals, timelines, and funding requirements
• Serve as a liaison with funding agencies, community partners, and other stakeholders; represent the organization in meetings and related activities
• Assist with audits, monitoring reviews, and site visits by preparing documentation and responding to inquiries
• Provide technical direction, training and centralized oversight with Grant Management systems and grant portals
• Perform other related duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employees position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Bachelor's degree in accounting, business, finance, public administration or a related field.
• Minimum of 5 years of experience in grant compliance, grant management, or a related field.

Substitutions for the above-listed required education and experience are a Master's Degree with 3 years experience as described above.

KNOWLEDGE/SKILLS/ABILITIES

A successful incumbent operating in this role displays the following:

• Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignment
• Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
• Advanced knowledge of relevant grant programs and related guidance such as OMB Uniform Guidance 2 CFR Part 200
• Knowledge in basic accounting and/or grant management policies and procedures
• Basic knowledge of mathematical principles
• Skilled in the use of basic math
• Skilled in budget development and monitoring
• Skilled in the use of applicable computer programs and software (e.g. Microsoft Office, AdobePro, INFOR, OnBase)
• Skill in evaluating and analyzing compliance requirements
• Ability to organize work and prioritize tasks
• Ability to manage grant budgets and allocations
• Ability to prepare and comply with specific prior approvals
• Ability to communicate effectively with others, written and verbal
• Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports

PREFERENCE MAY BE GIVEN FOR:

• Grant Management work experience in a local government setting
• Experience managing grant awards
• Possession of current Certified Grants Management Specialist (CGMS) by the National Grants Management Association (NGMA)
• Possession of Grants Management Certificate Program credentials

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit.
• While working in this position, the employee is required to constantly work indoors.

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Employees in this classification are designated as Non-Essential

KIND OF EXAMINIATION (may include):

• An evaluation of training and experience
• One or more interviews

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov

Retirement Plan:

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:

County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employees completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:

The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors services, and eyeglasses / contact lenses.

Life Insurance:

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.

Savings Plan - Deferred Compensation:

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employees direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.

Educational Reimbursement Program:

County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employees capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesnt remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.

Leave

Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year

0 - 2 years 11 days

2 - 10 years 17 days

10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employees child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.

Holidays:

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Governments benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

01

Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.

• I have read and acknowledge the above instructions.

02

Which best describes your level of education?

• Less than a Bachelors degree
• Bachelors degree received
• Advanced degree received

03

Was your degree field of study in accounting, business, finance, public administration or a related field?

• Yes
• No

04

How many years of experience in grant compliance, grant management, or a related field do you have?

• Less than 3 years of work experience
• 3 years of work experience
• 4 years of work experience
• 5 or more years of work experience

05

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.

06

Do you have grant management work experience in a local government setting?

• Yes
• No

07

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.

08

Do you have work experience managing grant awards?

• Yes
• No

09

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.

10

Do you have possession of current Certified Grants Management Specialist (CGMS) by the National Grants Management Association (NGMA)?

• Yes
• No

11

Do you have possession of Grants Management Certificate Program credentials?

• Yes
• No

12

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.

Required Question

Employer Frederick County Government

Address 12 East Church Street

Frederick, Maryland, 21701

Phone 301-600-1070

Website http://www.FrederickCountymd.gov/jobs