Grant and Contract Specialist

Description

POSITION TITLE: Grant and Contract Specialist

DEPARTMENT: Program - Social Services

STATUS: Regular Full-Time, Non-Exempt

PAY: $34.62 - $37.00 DOE

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it's a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we're committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:

The Grant and Contract Specialist is responsible for providing the Northwest Division with support to grant and contract management and compliance to ensure our portfolio of projects is effectively implemented, monitored, and measured in accordance with funder regulations and requirements.

This role will assist in the ongoing development and rollout of systems and procedures to ensure effective grant and contract administration and compliance, monitoring, implementation, reporting, and close out under guidance of the Assistant Divisional Social Services Director. They will serve as a resource to grant-funded programs for fiscal compliance matters as well as programmatic standards and best practices.

This position must expedite the processing and review and approval of, all government and corporate grant and contract agreements for social service programming and assist with but not limited to applications, reimbursement requests, and reports (financial, statistical, progress, etc.) through the necessary approval levels at the local, divisional, and territorial level, as appropriate, and evaluate these documents for applicability and appropriateness, ensuring that contractual content meets The Salvation Army (TSA) requirements and protocols.

In partnership with Divisional Finance, monitor spend down for all awarded grants and contracts and ensure that reports are supported by the books and records of the organization. Conduct periodic project audits and advise the Senior Contract Compliance Specialist, leadership, and program staff on critical grant management issues and areas of opportunity.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of employees, volunteers, clients, partners and visitors; respect of others' property and person, professional and appropriate communication to and about co-workers, supervisors, and subordinates.
• Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.
• Lead the maintenance of an online contract database and Schedule of Federal Awards to ensure compliance with Federal and other regulations.
• Work with units to review viability of funding opportunities and support in the completion of proposals including written materials and budget development as appropriate.
• Support the standardization of Divisional operating policies and development of Operating Policies Manual to ensure Corps are compliant with Title 2 Code of Federal Regulations (CFR) 200 Grant Administration and Salvation Army National Social Services Standards.
• Provide training to ensure knowledge of grant and contract requirements and policies and procedures.
• Under guidance of the ADSSD monitor and coordinate the lifecycle of grants within a Divisional framework for managing reporting and compliance through local unit Contract Administration Teams and facilitate transparency and proactive management of approved budget, contract terms, performance outcomes, and other legal or regulatory requirements.
• Stay appraised of Federal and State funding trends to maintain compliance across programs with various funding sources and identify new funding opportunities to improve the financial standing of and expand existing programs or develop new programs.
• Support Medicaid billing with data entry, administering internal databases, and running reports for accounting team.
• Perform internal quality assurance for Medicaid funded files by running accuracy reports and reviewing case files.
• Support the NW Division with statistics by running reports from HMIS that include data accuracy, clients served, program outcomes, etc.
• Participate in ongoing program evaluation and monitoring based on corps risk assessments to improve grant compliance, program outcomes, and the quality of supportive services provided.
• Prepare timely reports for review of contract activity on a monthly, quarterly, and annual basis.
• Provide assistance to units within the division.
• Make periodic site visits and other meetings as necessary to support assigned units (this will require occasional driving to various division locations).
• Provide office support to other members of the department in a team environment.
• Maintain a familiarity with duties of other team members to assist when needed.
• Help with management development, service training, program goals and outreach efforts of institutional/community services.
• Act as Divisional representative of the Director when needed and appropriate.
• Perform all other work-related duties as assigned

EDUCATION AND WORK EXPERIENCE:

• Bachelor's degree required preferably in Social Services, Finance, or Business.
• Three to five years' experience in grant monitoring/ writing, contract compliance monitoring preferred.
• At least two two2 years demonstrating knowledge of nonprofit grants and compliance management working with and interpreting applicable donor rules and regulations.
• Experience from a Program or Financial perspective with receiving revenue from different constituents, such as government agencies, private foundations, corporations, and individual donors.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: