Grant Compliance & Procurement Analyst

Position Summary
Transform lives by being responsible for ensuring the fiscal and regulatory integrity of the College’s diverse portfolio of local, state, and federal grants. Operating under an internal-control model, facilitate and validate grant purchasing and compliance activities, while final transaction decisions remain with designated College authorities.

Limited-term position with an anticipated end date of October 2027.

This position could be remote with minimal on-campus requirements.

Duties & Responsibilities
Serve as the primary subject matter expert on the specific terms, conditions, and regulations governing various active grant awards concurrently.

Review award terms and interpret OMB Uniform Guidance (2 CFR 200) requirements to ensure College alignment across all grant initiatives.

Track all required grant documentation, proactively identify potential compliance issues, and escalate them to appropriate College authorities.

Prepare grant files, processes, and personnel for formal sponsor monitoring visits, desk reviews, or external audits.

Collaborate with the College’s Business Services team, staff, and faculty to execute the College's existing purchasing processes.

Determine and document specific procurement tier requirements applicable to grant-funded purchases based on funding source guidelines.

Coordinate vendor quotes, formal competitive solicitations, and the development of procurement bids including but not limited to quotes, bids, selection justifications, cost/price analyses, and sole-source justifications across all active grants.

Maintain clear communication channels with vendors and document mandatory federal debarment and risk checks.

Assemble procurement files, coordinate contract requirements, and verify all appropriate College leadership approvals occur.

Manage federal and sponsor equipment records, inventory tracking, and all supporting financial and programmatic records.

Act as the vital and cross-functional liaison between individual Program Directors and the Grant Accountant.

Review transactions and grant expenditure activity periodically against approved budgets and compliance requirements to prevent cost overruns.

Support standardized grant closeout processes and ensure required documentation and records are maintained in accordance with applicable requirements.

Other duties as assigned.

Qualifications
Bachelor’s Degree in finance, accounting, public administration, business or related field required.  Equivalent education and relevant professional experience may be considered in lieu of a degree.

Minimum of 2-years of experience in grant administration, federal programs, public procurement, compliance, auditing, contract administration, or related field preferred.

Experience in interpreting operational policies or contractual agreements is preferred.

Demonstrated use of technology and Microsoft Office applications required, especially Excel functions.

Must possess excellent problem resolution, organizational, interpersonal, communication, and project management skills.

Must possess ability to:

• Set up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
• Establish an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
• Ensure others contribute to organization strategies by focusing them on the most critical priorities, measure progress, and ensure accountability against those metrics.
• Accomplish tasks by considering all areas involved, no matter how detailed; show concern for all aspects of the job; accurately check processes and tasks; be watchful over a period of time.
• Maintain effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjust effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
• Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.
• Demonstrate a positive attitude and approach toward work.

Must embrace Mid-State’s core values of student centeredness, commitment, accountability, respect, integrity, and exceptional service.

Compensation & Benefits
Compensation is dependent upon experience and qualifications.

Benefits include health, dental, and vision insurance; life insurance; short-term and long-term disability; paid time off and holidays; flexible spending account; Wisconsin Retirement System; 403(b) and 457; employee assistance program; educational assistance; and employee wellness program.

How To Apply
To be considered for this position, you must complete an online application.  You should have the following information available when completing an application:

• Contact information (addresses, phone numbers)
• Employment History
• Education
• Electronic copy of resume and transcripts

Application materials submitted via mail, fax, email, or in-person will not be considered.

Incomplete applications or applications noting "See Resume" will not be considered.

Continuous recruitment with first review of completed applications starting September 21, 2026.  Applications received on or after September 21st may be considered in a secondary pool.

Please note that Mid-State’s main form of communication during the recruitment process is email.  In addition to receiving communications from email addresses with an @mstc.edu domain, you may receive emails from 

donotreply@invalidemail.com

.  Please be sure to watch your inbox as well as junk, spam, and clutter folders.

Equal Opportunity
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325 or Email:aaeo@mstc.edu.

Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:

• Be sure to fill in each field in the application.  You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
• Avoid clicking the back, forward, or refresh buttons while applying.  Doing so will interfere with the submission and may result in data loss.
• Clear your browser's temporary files/cache and cookies prior to beginning the application.
• Disable pop-up blockers.
• Do not bookmark or favorite the application.  Navigate to the careers site each time you wish to access your saved/submitted application.
• Your application session will remain open for 24 hours assuming you do not close your browser.  To ensure submission, complete the application process within that time frame.
• The following browsers are currently supported:

Edge
Firefox
Chrome
Safari

• The following operating systems are currently supported:

Windows 7, 8 and 10, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.

If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.