Grant Finance Coordinator

Job Title: Grant Finance Coordinator

Department: Finance

Program: Multiple

Reports To: Director, Grants Compliance

Position Supervised: N/A

Employment Class: Full-Time/Exempt/Regular

Workdays: Monday through Friday

Customary Hours: 8:30 AM to 5:00 PM (*Hours are extended when workload is increased.)

The Grant Finance Coordinator serves as a program liaison working with program management and outside funding sources. This position coordinates compliance with funding regulations, program expenditure monitoring, and program oversight to ensure compliance with 2 CFR Part 200 of the Uniform Administrative Requirements and grant specific requirements.

The Grant Finance Coordinator is responsible for compiling amounts owed by CUL to vendors, suppliers, or other organizations/individuals. This includes gathering purchase orders, charging slips, sales tickets etc., working with program leaders, vendors, and service providers to reconcile purchase orders, and paying invoices.

Grant Management & Receivables

• Works closely with program management and outside funding sources to monitor grant status.
• Tracks program specific grant transactions and related documentation to produce monthly, quarterly program reports.
• Reviews and documents grant and contract requirements.
• Assists program management in monitoring and realignment of grant funds as needed to ensure grant compliance and outcomes.
• Prepares for and is key contact for grantor fiscal monitoring reviews.
• Maintains files for each grant-fund project to be used for program monitoring and funding requirements.
• Develops and maintains productive business relationships with grantor agencies.
• Coordinates with program management to ensure program performance is compliant with grant regulations and reporting requirements.

Grant Payables

• Knowledge of general accounts payable internal controls and approval processes.
• Process vendor/supplier invoices to include posting in the accounting system, ensure any discrepancies on invoices are addressed and corrected.
• Log all payable information into the accounting tracking system.
• Review and process invoices, purchase orders, and check requests, checking for appropriate supporting documentation and coding.
• Audit and process credit card bills.
• Prepare and process payments via check or electronic transmission.
• Maintain vendor files for correct contact information and payment information.
• Produce monthly reports

Customer Service

• Correspond with vendors and respond to inquiries.
• Respond to internal questions regarding documentation submission.
• Research and resolve problems and identify sustainable solutions.
• Demonstrate proper discretion in dealing with sensitive and highly confidential information.

Additional Duties and Responsibilities:

• Support agency accounts as needed.
• Maintains a clean, neat, and safe work area.
• Ability to maintain professional relationships with all levels of management.
• Works cooperatively with all staff members of the department.
• Participate in departmental staff meetings and required training.
• Performing special projects as assigned.

Other duties as assigned.

Keyword: Grant Coordinator
Required Experience:

Education:

• Bachelor’s degree in business or accounting or equivalent experience required.
• Willingness and ability to obtain other certifications as necessary

Experience:

• 3 years of experience in generally accepted accounting systems preferred.
• Must have a working knowledge of nonprofit business operations and be able to work as part of a team.

Communication Skills:

• Ability to read, write, and speak English proficiently
• Effective and professional verbal and written communication skills
• Strong interpersonal and customer service skills
• Ability to work with individuals from all backgrounds with varying needs

Technology and Compliance:

• Proficiency with Microsoft 365 (MS Suite, Teams, OneDrive, SharePoint, etc.)
• Commitment to compliance and ethical standards
• Experience with videoconferencing systems (e.g., Webex, Zoom, Teams, etc.)

Time Management and Organization:

• Ensures accuracy, efficiency, and consistency across all tasks
• Works independently with the ability to handle multiple tasks
• Manages workload effectively and delivers results in a timely manner

• While performing the duties of this job, the employee is regularly required to talk, hear, and see.
• The employee must occasionally lift and/or move up to 50 pounds.
• The noise level in the work environment is usually moderate to low.
• The employee is required to occasionally travel to different work sites and community events as needed.
• Professional business attire and appearance required.

From: Columbus Urban League