Grant Financial and Inventory Officer (Budget Analyst 3)

Grant Financial and Inventory Officer (Budget Analyst 3)

Salary

$63,585.60 - $98,633.60 Annually

Location

Windsor Heights - 50324 - Polk County, IA

Job Type

Full-time

Job Number

27-00766

Agency

583 Iowa Department of Homeland Security and Emergency Management

Opening Date

09/14/2026

Closing Date

10/4/2026 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Julie.nishijima@iowa.gov

• Description
• Benefits
• Questions

Job Description

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.

Job Description

The Iowa Department of Homeland Security and Emergency Management, Response Division, is seeking a detail oriented and highly motivated self-starter to join the Non-Disaster Grants and Administration Bureau. As part of our continued growth and commitment to compliance excellence, candidate must have superb computer skills and communication skills, must be able to read and interpret federal and state regulations related to grants and financial management.

Who We Are

The Iowa Homeland Security and Emergency Management's (HSEM) Mission Statement is Enhancing the quality of life for Iowans by preparing our State and building resilient communities. The person selected for this position will demonstrate actions and behaviors guided by the HSEM's four core values:

MISSION ORIENTED - We are resolute in our service to Iowans

INTEGRITY - We conduct ourselves with honesty and are transparent in our actions

DISTINGUISHED - We are leaders in our field

ONE TEAM - We collaborate, connect, and share

What We Are Seeking

The Iowa Department of Homeland Security and Emergency Management (HSEM) is seeking a highly motivated, detail oriented, and analytical team player to join its emergency preparedness grant management team. Candidates must have superb computer skills and communication skills. Must be able to read and interpret federal and state regulations related to grants and financial management. During disaster response operations, the incumbent must be able to handle pressure and perform tasks effectively, efficiently, and properly. Incumbent may need to work long hours and on weekends. Candidates must be able to work independently or as part of a team. Must be able to work a minimum of 40 hours a week. Overtime may be required during times of disaster response operations. On-site work location required, long hours may be required during activation of SEOC or other Homeland Security sensitive events. Travel may be required.

General Duties

This position serves as a member of the grants and finance team which includes accounting and finance responsibilities.

• Process payments through the Departments in house system known as EMGrants and the State Accounting System. Audit accounting transactions of expenses and related documents to ensure compliance with applicable State and Federal policies. Resolve any discrepancies between the purchase order and invoices received. Monitor outstanding invoices and work with vendor to obtain invoices in a timely manner. Investigate and resolve vendor inquiries into past due accounts. Individual must have good working knowledge and the ability to apply state and federal regulations to ensure payments processed are allowable and charged to the proper accounts. Must be able to interpret and apply all applicable guidelines set forth by DAS-SAE to ensure compliance.

• Assist HSEM's grants and accounting team with grant financial monitoring tasks, and accounts payable tasks as assigned. This includes but not limited to:

• Working with Compliance Officer in reviewing sub recipient procurement policies and other applicable sub recipient written procedures.

• Confirming vendors and applicants for debarment and suspension.

• Working with grant managers to strategize effective alternatives for grant fund reallocations.

• Work directly with State and Federal Auditors. Provides necessary reports or documents as requested.

• Assist with the preparation of the GAAP package.

• Reconciles the departments accounting system with the State's accounting system for all grants.

• Performs financial budget oversight of the Radiological Emergency Preparedness Program (REP), the State and Local Cybersecurity Grant Program (SLCGP), the State Individual Assistance Program, and the State Disaster Case Advocacy Program. Duties includes but not limited to:

• Performs performance-based budgeting and analysis on new and existing programs to ensure deliverables are connected to department-wide performance measures.

• Recommends budget adjustments & other improvement measures.

• Tracks grant expenditures and ensures projects are completed on schedule per grant agreements.

• Reconciles the departments accounting system with personal tracking spreadsheet and the State's accounting system.

• Assist in budget preparation and enter the budgets in the State's budget system and EMGrants.

• The incumbent will manage inventory to ensure compliance with state and federal requirements.

• Utilize the inventory management database to verify items on existing inventory list and ensure items/locations are current in the inventory database.

• Conduct virtual or on-site visits to verify inventory locations. Draft site visits reports and file accordingly.

• Report any inventory discrepancies to supervisor and grant managers. Resolve inventory discrepancies issues and provide inventory report as requested.

• Provides report to State and Federal Auditors as requested.

• Perform assigned accounting functions in accordance with the state's procurement, accounting policies and procedures, and standard operation procedures. Duties include, but are not limited to:

• Serve as the primary staff member with cash receiving and deposit functions by following standard operation procedures, scanning and uploading supporting documents, and completing steps in both the state's accounting system and HSEM's grant management system.

• Make recommendations on updating standard operation procedures to improve operation efficiency and/or operation integrity.

• Review daily warrant register and daily processing packet.

• Review payment claims to ensure required supporting documents are scanned and attached properly and apply pre-audit approval.

• Assist with the main office phone line and office mailings.

Benefits:

At the State of Iowa, we are committed to your well-being. As a valued team member, youll enjoy a comprehensive benefits package that includes:

• Paid Time Off: Enjoy vacation with accruals that rollover on a yearly basis, sick leave with no limits on accrual and 9 paid holidays per year.
• Great Benefits: Excellent Health, Dental, and Vision Insurance Options.
• Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
• Flexibility: Flexible Spending Accounts (medical and dependent care).
• Life Insurance: Free Life Insurance.
• Support: Employee Assistance Programs and Employee Discount Programs.

To learn more about the benefits of working with the State of Iowa, visit our benefits webpage.

HSEMD is an equal opportunity employer. All applicants will be considered for employment without attention to race, creed, color, religion, sex, national origin, age, physical or mental disability, sexual orientation, gender identity, pregnancy or pregnancy-related condition, consistent with applicable state and federal policies and regulations.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visitwww.e-verify.gov.

Selectives

002 Accounting:

6 months experience, 12 semester hours, or a combination of both in accounting or the accounting field. Accounting is the measurement, processing, and communication of financial information about economic entities which includes individuals and businesses

AND

208 Financial:

6 months experience, 12 semester hours, or a combination of both in one or in a combination of the following areas: accounting, auditing, budgeting, economics, or finance.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1) Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.

2) All of the following (a and b):

a. Three years of full-time work experience in professional level budget analysis or fiscal management; and

b. A total of four years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.

3) All of the following (a, b, and c):

a. Graduation from an accredited college or university with a masters degree in business administration or public administration; and

b. Two years of full-time work experience in professional level budget analysis or fiscal management; and

c. A total of four years of education and/or full-time experience (as described in number one), where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.

4) Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

For additional information, please click on this link to view the job description.

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly Total Compensation Calculator. Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. Click here to learn more about IPERS.

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa? Click here to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Do you have a Bachelors Degree from an accredited college or university in accounting, finance or business administration? IF YES - How many years of full-time experience in professional level budget analysis or fiscal management work do you have?

• Less than one year of professional level budget analysis or fiscal management work
• One year to less than two years of professional level budget analysis or fiscal management work
• Two years to less than three years of professional level budget analysis or fiscal management work
• Three or more years of professional level budget analysis or fiscal management work
• Not applicable

04

How many years do you have of COMBINED post high school education in accounting, finance or business administration AND full-time work in professional level budget analysis or fiscal management work? 30 semester hours of the specified education may be substituted for each year of the required experience.

• Less than two years of the combined specified education and experience
• Two years to less than three years of the combined specified education and experience
• Three years to less than four years of the combined specified education and experience
• Four years to less than five years of the combined specified education and experience
• Five years to less than six years of the combined specified education and experience
• Six years to less than seven years of the combined specified education and experience
• Seven or more years of the combined specified education and experience
• Not Applicable

05

Do you have a Masters degree in Business Administration or Public Administration? IF YES - How many years of full-time experience do you have in professional level budget analysis or fiscal management work?

• Less than one year experience in the identified areas.
• One year to less than two years experience in the identified areas.
• Two or more years experience in the identified areas.
• Not applicable

06

If you are a CURRENT employee for the State of Iowa (executive branch) how many years of full-time experience as a Budget Analyst 2 do you have?

• No Experience as a Budget Analyst 2
• Less than one year as Budget Analyst 2
• One or more years as Budget Analyst 2
• Not applicable

07

Does your application demonstrate that you have 6 months experience, 12 semester hours, or a combination of both in accounting or the accounting field? Accounting is the measurement, processing, and communication of financial information about economic entities which includes individuals and businesses.

• Yes
• No

08

If you answered "Yes" to the question above - please list exactly HOW you meet it: list exact classes and credit hours, employer, dates and hours per week and exact duties. Please do not paste or state - See application or resume. If you answered no to the question above please type in "No" in the box below.]

09

Do you have six months experience or 12 semester hours, or a combination of both in one or in a combination of the following areas: accounting, auditing, budgeting, economics, or finance?

• Yes
• No

10

If you answered "Yes" to the question above - please list exactly HOW you meet it: list exact classes and credit hours, employer, dates and hours per week and exact duties. Please do not paste or state - See application or resume. If you answered no to the question above please type in "No" in the box below.

Required Question

Employer State of Iowa

Agency 583 Iowa Department of Homeland Security and Emergency Management Address 7900 Hickman Rd, Ste 500

Windsor Heights, Iowa, 50324

Website http://www.homelandsecurity.iowa.gov/