This is a grant-funded position. Continued employment is contingent upon the availability of grant funding.
U.M. FDSP Associates is a non-profit affiliate of the University of Maryland School of Dentistry. U.M. FDSP Associates is the organization that provides patient care focused staffing for the clinic operations so that faculty and students may provide patient care to the general public.
We offer a comprehensive benefits package to support work-life balance and employee well-being. Our benefits include:
- Time Off: Generous paid vacation, sick leave, and personal days, plus 17 paid Federal holidays. Enjoy Thanksgiving Day and the Friday after Thanksgiving off, as well as a full winter break from Christmas Day through New Year’s Day.
- Health Coverage: Medical, dental, and vision insurance, along with short-term and long-term disability, and life insurance options.
- Retirement: 401(k) with a competitive employer match of up to 6%.
- Work Schedule: Normal operations hours are Monday through Friday.
We prioritize flexibility, health, and financial security, creating an environment where employees can thrive both professionally and personally.
Under direct and indirect supervision, assists in providing administrative, program assistant support when needed, data management, and reporting support for clinic operations. The position ensures compliance with UMB and HRSA requirements and supports grant-related activities for the Ryan White Programs. The conditions of the grants is that clinical and administrative processes and decisions to be data driven The individual will assume responsibility for managing and supervising Program Assistant and will assure adherence to Ryan White eligibility criteria. Individual will serve as part of the CQI/ CQM committee. Individual will assist with clinic operations when the Director is absent, ensuring continuity of services, oversight of staff, and adherence to clinic policies and procedures.
Job summary
The Data Manager is responsible for overseeing the collection, storage, organization, quality, security, and analysis of organizational data. This role ensures data accuracy, integrity, accessibility, and compliance with company policies and regulatory requirements. The Data Manager works closely with stakeholders to develop data management processes, maintain databases, and support data-driven decision-making for Quality Improvement and Patient Satisfaction,
Key Duties and Responsibilities
- Develop and implement data management policies, procedures, and best practices.
- Maintain and oversee databases, data warehouses, and data systems.
- Ensure data accuracy, consistency, completeness, and integrity.
- Monitor data quality and perform regular audits and validation checks.
- Establish data governance standards and ensure compliance with applicable regulations.
- Manage data collection, migration, integration, and transformation projects.
- Collaborate with business units to identify data requirements and reporting needs.
- Develop and maintain data dictionaries, metadata, and documentation.
- Generate reports, dashboards, and analytics to support business decisions.
- Ensure data security, privacy, and confidentiality.
- Troubleshoot data-related issues and implement corrective actions.
- Train staff on data management procedures and best practices.
- Evaluate and recommend new data management tools and technologies.
Required Qualifications
- Bachelor's degree in Information Systems, Computer Science, Data Science, Statistics, Business Administration, or a related field.
- 3–5+ years of experience in data management, database administration, data analytics, or related roles.
- Proficiency with database management systems (SQL Server, Oracle, MySQL, PostgreSQL, etc.).
- Strong knowledge of data governance, data quality, and data security principles.
- Experience with data visualization and reporting tools (Power BI, Tableau, Excel).
- Advanced SQL and data analysis skills.
- Strong problem-solving and analytical abilities.
- Excellent organizational, communication, and project management skills.
Preferred Qualifications
- Master's degree in a related field.
- Certifications such as Certified Data Management Professional (CDMP), Microsoft Certified: Data Analyst, or similar credentials.
- Experience with cloud platforms such as Azure, AWS, or Google Cloud.
- Knowledge of ETL processes, data warehousing, and business intelligence tools.
Key Skills
- Data Governance
- Database Management
- Data Quality Assurance
- SQL and Reporting
- Data Analytics
- Data Security & Compliance
- Business Intelligence
- Project Management
- Documentation and Record Keeping
- Communication and Collaboration
- Ensure compliance with UMB and HRSA policies and procedures
- Create data collection reports for clinic operations in UMB, School of Dentistry software program- CAREWARE- HRSA A and EHE reports
- Assess and approve necessary client data to determine eligibility for grant services and update annually
- Ensure all required data elements are accurately documented
- Submitting various grant required reports into Baltimore City’s HRSA CAREWare system effectively for data management and reporting for the Ryan White Program
Maintain and update statistical data such as grant required performance measures, HRSA Work Plan oral health care services provided, and outcome of interventions. Report at monthly Clinic meetings the results from previous month.
- Meet grant deadlines for monthly, quarterly and yearly deliverables
- Develop strategies for Clinic Quality Management/Continuous Clinical Improvement projects and attend committee meetings
- Assist in problem-solving and continuous clinic effectiveness.
- Assist with communications to patients
- Collect and present grant required data for fiscal annual audits
- Creates professional letter templates for communicating changes in the PLUS CLINIC using patient -friendly language aligned with healthcare communication best practices that can be customized.
- Assists with review of EHR documentation to ensure compliance with regulatory requirements, internal policies, and documentation standards, identifying discrepancies and recommending corrections as needed.
- The individual will be responsible for tracking the use of funds and managing referral records.
This includes documentation of expenditures, logging referrals into chart and be able retrieve for data, monitoring referral status, following up as needed and ensuring all information is recorded accurately and on time. This includes documenting all expenditures, reconciling balances, logging referrals, monitoring referral status, following up as needed. Works with Office Manager.
Qualifications
- Education: Bachelor’s in computer science, or related field
- Experience: Experience in dental or healthcare, grant administration, data management or clinic operations preferred
- Skills:
- Strong attention to detail and data accuracy
- Knowledge of excel and data reporting software
- Organizational and time management skills
- Ability to work independently and collaboratively
- Demonstrated ability to manage multiple projects and consistently meet deadlines
- Demonstrated ability to create clear, well-structured documents for professional and healthcare audiences.
ADDITIONAL CONDITIONS OF EMPLOYMENT:
This job description is designed to give an outline of what job duties are expected of this position. As an outline it does not fully describe or limit the extent of the position’s duties. UM FDSP Associates, and its supervisors may amend the job description as it deems necessary, without advance notice. The job description is not intended to create an employment contract and should not be construed as such.