Grant Specialist IV

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Functional Title: Grant Specialist IV

Job Title: Grant Specialist IV

Agency: Health & Human Services Comm

Department: AAA SHIP-HICAP ADMIN

Posting Number: 18002

Closing Date: 07/02/2026

Posting Audience: Internal and External

Occupational Category: Community and Social Services

Salary Range: $6,375.00 - $6,701.75

Pay Frequency: Monthly

Salary Group: TEXAS-B-23

Shift: Day

Additional Shift:

Telework: Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 701 W 51ST ST

Other Locations: Austin

MOS Codes: No military equivalent

Job Description:

Under the direction of the Program and Policy Manager, the Grant Specialist IV position will work to perform advanced (senior-level) grant development, coordination, and administration work for the Office of Area Agencies on Aging (OAAA). Work involves preparing, maintaining, and reporting of grants; coordinating grant applications; reviewing incoming deliverables to determine compliance with requirements and standards; monitoring grant awards; and serving as a liaison between funding sources and the state and the federal government. The position will also perform in-depth analysis and evaluation for each grant program and provide complex technical assistance regarding overall program design and project implementation.

The position requires professional and effective communication and interaction with HHSC management, legal and budget staff, program staff, information technology staff, subrecipients, contractors, service providers, advocacy groups, consumers, families, and other stakeholders. It requires ongoing, detailed interactions with federal officials and in-depth knowledge for submitting materials needed through the federal grant electronic information management system. This position requires professional and highly advanced presentation and organizational skills; fiscal management of grant and contract budgets and financial reporting activities and works under limited supervision, with extensive latitude for initiative and judgment.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(30%) Coordinates grant-related applications, renewals, documents, reports, budgets and communications. Works with OAAA fiscal oversight team, Community Services Division finance team, Federal Funds Office, and other stakeholders on grant submissions. Coordinates submission of all grant-related documents and deliverables such as semi-annual and annual progress reports and ensures all grant deadlines are met. Prepares project narrative, budget and required forms for grant applications and renewals.

(25%) Oversees and assures OAAA is in compliance with all grant requirements and work plans. Track activity completion and progress made on grant goals, milestones, budget and performance measures. Collects, reviews and approves subrecipient and contractor budgets, work plans, progress reports and invoices.

(15%) Develops and reviews policies, procedures and rules, including all relevant federal guidelines, and interprets and prepares these in the form of formal guidance to program staff, stakeholders and/or contractors. Provides technical assistance on an on-going basis via phone, email, and videoconference to subrecipients and contractors.

(15%) Oversees cross-functional workgroups composed of internal and external stakeholders to develop program objectives, work plans, policies and procedures. Serves as a liaison between HHSC, other HHS agencies, the federal government, and other external stakeholders, which includes attending relevant meetings, program outreach events, responding to information requests, and making presentations of the program.

(10%) Assists with monitoring activities regarding risk assessments, desk audits and on-site reviews, programmatic reviews that include review of program data in the information management system on an ongoing basis. Assists with developing scopes of work and annual contract renewals.

(5%) Performs other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agencys obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Registrations, Licensure Requirements or Certifications: None

Knowledge Skills Abilities:

• Knowledge of state and federal laws and regulations pertaining to grants and contract administration; of research and budgeting processes; of business administration principles and practices, including financial management and accounting; and of program and project planning and development.
• Skill in grant preparation, development, evaluation, and monitoring; in report writing; in budget development and monitoring; and in the use of a computer and applicable software.
• Skill in analyzing and evaluating complex federal and state legislation, program, policy, and operations issues.
• Skill in identifying measures and indicators of program performance in the use of a computer and applicable software.
• Skill in interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships with various level personnel in governmental entities.
• Skills in researching, interpreting, and analyzing complex data and policies.
• Skill in synthesizing complex information and translating it into clear and concise policy documents.
• Skills in communicating verbally and in writing and presenting information publicly.
• Ability to interpret guidelines, policies, procedures, and regulations; to evaluate contracts; to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; to communicate effectively.
• Ability to manage projects and coordinate workgroups and meetings.
• Ability to collaborate and develop effective professional relationships with coworkers and stakeholders.
• Ability to prioritize time and manage multiple project deadlines.
• Ability to exercise judgment and work independently with minimum supervision.
• Ability to work cooperatively in a team environment.

Initial Screening Criteria:

• A minimum of two years of experience in the administration, development, coordination, or monitoring of grants.
• Experience working with grant/federal budgets and tracking of expenditures.
• Graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a related field, preferred.

Additional Information:

• Applications must demonstrate that the initial screening criteria are met in the Employment History section of the application including any associated minimum times specified in the initial screening criteria.
• The salary on this job posting reflects the minimum and maximum allowed; however, budget considerations may result in salary offers closer to the bottom of the range. Internal applicants are encouraged to check the HR manual for any changes to their current salary.
• All applicants chosen to participate in the interview process will be required to complete an "in-basket" exercise to demonstrate proficiency and perspectives associated with this role at the time of the interview.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.