GRANT WRITER AND COORDINATOR

GRANT WRITER AND COORDINATOR

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Grant Writer and Coordinator

Position Title: Grant Writer / Coordinator

Job Class Code: 1028

Department: Administration

Reports To: Assistant City Manager

FLSA Status: Non-Exempt

Safety Sensitive: No

Annual Salary: $52,311 - $78,467

Job Summary

Performs advanced professional work in the research, development, submission, and administration of grant programs to support City initiatives, infrastructure, and services. Coordinates the full lifecycle of grant activities, including funding identification, application development, compliance, reporting, and interdepartmental coordination. Ensures alignment with City priorities and adherence to regulatory and funding requirements.

Typical Duties

Grant Research & Development

• Researches and identifies grant opportunities aligned with City priorities, programs, and infrastructure needs
• Develops, writes, and submits grant applications in compliance with federal, state, and private funding requirements
• Coordinates with departments to define project scope, funding needs, and application requirements

Grant Administration & Compliance

• Coordinates grant program administration, including contract development, reporting, and compliance with funding requirements
• Monitors grant activities to ensure adherence to funding agency regulations, deadlines, and performance requirements
• Maintains documentation required for audits, reporting, and regulatory compliance

Financial Coordination & Tracking

• Monitors grant expenditures and financial compliance in coordination with Finance and other departments
• Assists with development of grant budgets and financial reporting requirements
• Tracks funding status, deadlines, and reporting schedules

Interdepartmental & External Coordination

• Serves as liaison between the City and funding agencies, partners, and external organizations
• Collaborates with departments to support grant-funded projects and reporting requirements
• Assists departments in preparing required reports and documentation

Data Analysis & Reporting

• Collects, analyzes, and maintains data and statistics to support grant applications and reporting
• Prepares reports, presentations, and recommendations related to grant activities and funding strategies
• Maintains tracking systems for grant applications, deadlines, and outcomes

Strategic Support

• Monitors legislative and regulatory trends affecting grant funding opportunities
• Advises City leadership on funding strategies and opportunities
• Supports development of partnerships to expand funding opportunities

Other Duties

• Performs other duties as assigned

Minimum Qualifications

• Bachelor's degree in Public Administration, Business Administration, or a closely related field; or
• Three (3) years of experience in grant writing, research, or program coordination

Licenses & Certifications

• Valid New Mexico Class D Driver's License

Knowledge, Skills, and Abilities

Knowledge of:

• Grant development processes and funding requirements
• Federal, state, and local funding programs and regulations
• Research methods and data analysis techniques
• Public sector operations and program development
• Budgeting and financial tracking related to grant programs

Skills in:

• Grant writing and proposal development
• Research, analysis, and data interpretation
• Project coordination and program management
• Communication and stakeholder coordination
• Time management and prioritization

Abilities to:

• Manage multiple grant projects and deadlines simultaneously
• Interpret and apply funding requirements and regulations
• Collaborate effectively with departments and external partners
• Communicate complex information clearly in writing and verbally
• Exercise independent judgment and initiative

Physical Requirements

Work is performed in an office environment with occasional travel to meetings, facilities, and project sites. Requires prolonged sitting, standing, walking, and repetitive hand and wrist movements for typing and data entry. Requires use of computers and standard office equipment. May involve lifting and carrying materials such as files, reports, or presentation materials up to 20 pounds. Requires visual acuity for detailed document review and extended screen time.

Working Conditions

Work is performed primarily in an office setting with periodic travel to meetings and project-related locations. Position involves managing multiple deadlines and time-sensitive grant requirements. May require occasional work beyond normal business hours to meet submission and reporting deadlines. Involves frequent coordination with internal departments, external agencies, and funding organizations. Position is subject to applicable City policies.

Position : 123

Code : 20260227-1

Type : INTERNAL & EXTERNAL

Location : ADMINISTRATION

Group : FULL TIME

Job Class : GRANT WRITER & COORDINATOR

Posting Start : 10/05/2026

Posting End : 12/31/9999

SALARY RANGE: $25.15-$37.72

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