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Grants Accountant

Wright State University

Dayton, OH

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JOB DETAILS
SKILLS
Academic Background, Accounting, Accounts Receivable, Analysis Skills, Background Investigation, Billing, Budget Management, Budgeting, Cash Management, Check Processing, Code of Federal Regulations, Communication Skills, Contract Management, Corrective Action, Data Analysis, Establish Priorities, Expense Tracking, External Audit, Federal Laws and Regulations, Finance, Financial Analysis, Financial Audit, Financial Compliance, Financial Management, Financial Reporting, Fund Accounting, Fund Reporting, Government, Grant Administration/Management, Human Resources, Internal Audit, Maintain Compliance, Multitasking, NSF Audio Formats, National Institutes of Health (NIH), Nonprofit, Past Due Accounts, People Management, Policy Development, Procedure Development, Project Tracking, Reconciliation, Reimbursement, Restricted Funds, State Laws and Regulations, Systems Administration/Management, Time Management
LOCATION
Dayton, OH
POSTED
Today
Position Information

Position Information (Default Section)

EEO Statement

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title
Grants Accountant

Job Category:
Administrative (exempt/non-exempt)

Department
Research & Sponsored Programs

EEO number:
26P202

Position FTE

100%

Minimum Annual Salary
$50,000

Salary Band:
UC S04

Job Summary/Basic Function:

This position is responsible for the post-award administration and financial management of externally funded grants and contracts at Wright State University, including developing and maintaining relationships with Principal Investigators (PI) to support project success. Responsibilities include award setup, financial monitoring, compliance, cash management, sponsor billing, financial reporting, and auditing support.

Minimum Qualifications
  • Bachelor's degree in accounting, Finance, or a closely related field with a minimum of one year of relevant work experience in accounting or finance; OR a bachelor's degree with 5+ years of accounting/finance work experience; OR associate's degree and 7 years of accounting/finance experience; OR 10 or more years accounting/finance experience in lieu of degree.
Preferred Qualifications
  • Demonstrated experience with fund accounting and/or fiscal reporting for extramurally funded projects (e.g., foundation or government) in an academic environment. Knowledge of federal, state and private regulations, policies, and procedures governing the administration of grants, contracts, and cooperative agreements. Demonstrated experience interpreting and applying policies from multiple levels of authority, including federal, state, and institutional regulations. Experience with grants management and post-award administration in a government, non-profit, and/or academic setting. Experience using systems such as Grants.gov, NIH eRA Commons/ASSIST, NSF Research.gov, NSPIRES, Grants Solutions, Huron Click, InfoEd, and/or Cayuse.
  • Ability to communicate effectively, both orally and in writing; ability to work effectively with a wide range of constituencies in a diverse community. Demonstrated ability to perform complex tasks and to prioritize multiple projects and analyze data to formulate conclusions. Proven analytical and critical thinking skills, a strong understanding of accounting functions in Excel, and familiarity with Excel's analysis tools. Ability to function in a high stress environment in order to meet deadlines.
  • Experience with SCT Banner and Cayuse.
Essential Functions and percent of time:
  • 20%: Establishes new grant accounts after reviewing award agreements which includes terms, conditions, fiscal requirements, cost-share requirements, and reimbursement procedures. Prepares internal working papers and sets up tracking systems for each new award within the designated portfolio.
  • 20%: Works closely with project directors to monitor budgets, expenses, revisions, and no-cost extensions. Monitors restricted funds, project budgets and related subcontracts as assigned. Ensures costs applied to sponsored projects are allowable, allocable, reasonable, and consistent with university, state and sponsor policies. Advises PI and department staff regarding OMB Uniform Guidance (2 CFR 200) and other pertinent university, federal and state regulations, providing guidance, advisory support, and facilitate compliance. Interprets and monitors terms of agreements from awarding agencies for the designated portfolio.
  • 20%: Prepares and submits annual, ongoing, and final fiscal reports for various federal, state, and private sponsors, including Federal Cash Transaction Reports. Reviews, corrects, authorizes and processes university paperwork. Prepares ad hoc reports and analyses as necessary.
  • 20%: Invoices sponsors and processes checks. Reconciles payroll and accounts receivables, monitors restricted budget categories, corrects accounting errors, and reviews F&A amounts when invoicing to ensure accurate invoicing. Analyzes financial reports for adherence to policies and procedures and makes recommendations for corrective action(s). Analyzes accounts receivable to ensure that cost deposits are recorded correctly, and monitors collection of delinquent accounts.
  • 15%: Assists in the timely closure of restricted funds, which includes the removal of all outstanding obligations, final reconciliation or revenue and expenses, disposition of positive balances or overdrafts, and preparation of final fiscal reports. Prepares the necessary accounting entries for end-of-project closure and coordinates with PI and department staff on proper methods of processing grant-related transactions.
  • 5%: Assists Director of Post Award with internal and external audits.


Essential Functions and percent of time (cont'd):

Non-Essential Functions and percent of time:

Working Conditions

Standard office environment.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at Effective July 1, 2017, per Policy 7230

Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

Posting Date
04/08/2026

First Consideration Date:
04/30/2026

Closing Date

Open Until Filled
Yes

About the Company

W

Wright State University

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