Grants Accounting Analyst
Salary
Depends on Qualifications
Location
Main Campus (BG), OH
Job Type
Full-Time
Job Number
BGSU01908
Division
Finance & Administration
Department
Controllers Office
Opening Date
08/21/2026
Closing Date
9/11/2026 11:59 PM Eastern
Pay Grade
355
Summary
Provides analysis, forecasting, financial oversight as well as federal and state regulatory compliance oversight for externally funded grants and contracts awarded to the University (FY25 $9.3M in federal grants managed). Prepares required documents and submits financial reports. Approves expenditures to assure they are in compliance with established accounting principles and federal (2CFRPart200), state and private grant guidelines and regulations.
Essential Functions
- Analyze and interpret complex contract specifications, guidelines, and regulations. Act as an expert on these and advise Principal Investigators
- (PI) and others on grant-specific requirements and restrictions. Research and analyze supplemental guidelines on sponsor websites and in RFPs for additional restrictions. Continuously monitor and communicate changes and/or clarify Uniform Guidance and NSF, HHS, NIH, ED guides for updated policies and procedures with those associated with the grant. Maintain a list of compliance requirements that are interpreted differently among federal agencies.
- Monitor, analyze and manage budget and expenditures along with all aspects of the grant to ensure compliance with sponsor terms and conditions, Uniform Guidance guidelines, and University policies is maintained. Responsible for providing analysis and development of fiscal forecasting models of grant review, payroll and expense paperwork, journal transfers, and electronic expense report submissions, evaluate whether expenses are reasonable and allocable, and approve or deny the expenses based on appropriate guidelines. Analyze accounts to prevent potential problems and determine solutions for current issues. Let PI know of fiscal problems before they occur and provide counsel on acceptable paths to remedy the fiscal situation. Secure and file appropriate federal, state and private grantor documentation.
- Create and analyze financial monthly, quarterly and final closeout reports. Analyze and complete all appropriate fiscal reports and invoices based on interpretation of contract language, sponsor guidelines, and appropriate laws and regulations including cost share reporting, technical reports, and/or assisting in progress reports. Responsible for developing appropriate invoicing and reporting schedules. Utilize various sponsor electronic submission systems such as eRA Commons, Research.Gov, EDSTEPS, etc. and use them in analysis and forecasting of grant and guidelines. Balance and reconcile accounts. Prepare journal entries and budget transfers as needed. Develop, analyze, and provide communication regarding budget vs. expense analysis and budget projections. Provide multiple solutions to upcoming problems.
- Communicate and collaborate with and train faculty members acting as principal investigators (PI's), budget administrators, and grant secretaries on grant conditions, reporting and documentation requirements along with FMS navigation and training. Review grant conditions with PI and ensure appropriate procedures are being followed. Analyze solutions if problems occur and collaborate with PI and others to see that solutions are put into place and enforced. Provide resources and contacts for charging expenses to the grants. Meet with PIs to discuss and resolve grant related issues.
- Analyze, develop and forecast approved budgets and budget modifications. Determine appropriate indirect cost percentages and calculate release time. Review budgets for unallowable categories and expenses. Monitor all budgeting limits. Discusses potential problems with PI and others.
- Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions. Collect and analyze accounts receivable balances from unpaid sponsor invoices. Identify any current or future problems. Address issues with PI and others.
- Other responsibilities: Assist in the functional lead duties of FMS System maintenance (maintenance packs, testing, trouble shooting, etc.). Assist in the annual external Single Audit to include: responding to all auditor requests for data on selected grants for audit, running queries/reports, and analyzing variances. Prepare, distribute, collect, and maintain time and effort certifications for all employees paid from grant funds. Conduct other projects and duties as assigned.
Minimum Qualifications
The following Degree is required:
- Bachelor's degree is required.
The following Degree is preferred:
- Bachelor's degree in accounting or related field
The following Experience is required:
- 1 year of accounting and/or coordinating financial components of grants
Additional Information
Knowledge, Skills and Abilities:
- Solid working knowledge of Generally Accepted Accounting principles
(GAAP)
- Excellent communication and interpersonal skills
- Excellent organizational, analytical and problem-solving skills
- Solid knowledge of federal and state compliance regulations; substantial experience with budgeting and accounting procedures
- Ability to train other support staff
- Ability to set priorities and work comfortably in fast-paced, deadline driven environment.
- Familiar with PeopleSoft
- Proficient in Microsoft office - Excel and Word
Deadline to Apply: September 11, 2026
Required Application Materials & Evaluation
- Experience must be fully documented on the official application.
- The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
- Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.
Uploads
- Required: Resume (for supplemental information only)
- Optional: Cover Letter
Essential Requirement: Work Authorization
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.
EEOC Know Your Rights
OCRC Know Your Rights
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.
BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.
Employer Bowling Green State University
Address 1851 N Research Drive
Huntington Building
Bowling Green, Ohio, 43403
Phone (419) 372-8421 Human Resources
(419) 372-2865 Student Employment
Website https://www.bgsu.edu/human-resources/careers.html