Grants Administrator 3 (PCN 187903)

Grants Administrator 3 (PCN 187903)

Salary

$3,168.00 - $3,326.40 Biweekly

Location

Multiple Locations, AK

Job Type

Full Time

Job Number

55269

Department

Environmental Conservation

Division

Water

Opening Date

09/08/2026

Closing Date

9/22/2026 5:00 PM Alaska

Division

Water

Position Open To

Alaska Residents Only

Bargaining Unit

Supervisory

Range

19

• Description
• Benefits
• Questions

Job Description

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

This position is being recruited for in Anchorage, Soldotna, Wasilla, Fairbanks or Juneau.

Pay will be determined based on location of selected individual.

Anchorage, Soldotna, Wasilla salary: $3,168.00

Fairbanks salary: $3,263.20

Juneau salary: $3,326.40

What you will be doing:

The Grants and Contracts team for the Division of Water plays a critical role in securing and administering funding to maintain and improve water quality in Alaska. Our team supports a variety of programs across the Division, from administering the Alaska Clean Water Actions sub-grants which restore and protect Alaska's watersheds, to working with rural Alaska villages to fund water and sanitation infrastructure projects through grants and loans. This team is unique in that we are integrated into the Division of Water programs in order to provide the most effective administrative support. Our team is flexible, fun, supportive, and finds value in our Department's mission. The incumbent will be responsible for providing professional level grant and loan administration for the Facilities Programs, primarily supporting Village Safe Water projects. This may include completion of federal applications, generation of individual community grant and loan origination, closeouts, timely reporting and monitoring, and supervising two lower-level Grants Administrator 2s, and policy and procedure development.

Our organization, mission, and culture:

At the Division of Water, we value customer service, accountability, integrity and collaboration and seek a candidate with similar values to help support the Department and Division's goals. In your role, you will have a direct impact on improving water and sanitation needs in Alaska.

The benefits of joining our team:

There are many benefits to joining the Division of Water team including a positive work atmosphere, flexible work schedule, telework options, ample training opportunities, and dedicated professional staff. This position works as part of a group of Grants Administrators housed within the Division's Financial and Administrative Management program. We value each member's contribution and work collaboratively to implement forward thinking administrative strategies to support the Department's mission to protect public health and the environment.

The working environment you can expect:

The physical location of these positions will be in either Juneau, Anchorage, Fairbanks, Wasilla, or Soldotna, with telework options available to those who qualify. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, outside agencies, and the public.

We are looking for a candidate that has experience in the following areas:

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Special Notice:

Position requires infrequent travel, both in state and outside of Alaska.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

"Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Some positions may require procurement certification from the Department of Administration, Division of General Services.

Some positions may require frequent travel to remote areas.

Additional Required Information

DOCUMENTS REQUIRED AT THE TIME OF THE INTERVIEW

• The names and contact information for all your supervisors during the past five years, along with a list of other professional references, if desired.

LEGAL EMPLOYMENT

The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

NOTE: The State of Alaska does not provide VISA Employer sponsorships.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employers name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'governmentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information about the position please contact the hiring manager:

Jenn Brown

Grants Administration Manager

907-465-5042

jennifer.brown@@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
• AVTEC
• Confidential
• Correctional Officers
• Marine Engineers
• Mt. Edgecumbe Teachers
• Supervisory
• Unlicensed Vessel Personnel/Inland Boatmans Union
• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
• Term life (employee, spouse or qualified same sex partner, and dependents)
• Long-term and short-term disability
• Accidental Death and Dismemberment
• Long-term care (self and eligible family members)
• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01

Has any of your prior work experience included working with grants?

• Yes, I have worked directly with both federal grants and subgrants.
• Some, I have worked directly with one or the other of federal grants or subgrants.
• No, I have never worked with grants.

02

How would you rate your problem-solving skills?

• Excellent, when I'm faced with a problem, I'm confident in my judgement and can quickly make a recommendation.
• I'm calculated in approaching a solution.
• I tend to fit the paralysis by analysis description and overthink a situation.

03

In your previous work how much experience do you have with understanding policies and procedures, requirements, or regulations?

• I frequently have to consult my resources, but they are organized - tabbed, bookmarked, and highlighted.
• I'm somewhat familiar with those types of resources and have had to reference them but not very often.
• I know what those are, but I haven't' had to utilize them in my previous work.

04

How would you describe your overall approach to supervising employees?

• I provide clear expectations, support my team's development, and encourage open communication while giving staff autonomy to do their work.
• I focus on completing tasks myself to ensure they're done correctly, and I step in only when issues arise.
• I prefer to give broad direction and let staff figure things out on their own without much oversight.
• I have no supervisory experience.

05

Does your job application address all of the Knowledge, Skills, and Abilities you have gained through experience that are required to meet the class specifications for the Grants Administrator 2?

• Yes
• No

06

This position is being recruited for in Anchorage, Soldotna, Wasilla, Fairbanks or Juneau. Please indicate which location you wish to be considered for.

• Anchorage
• Soldotna
• Wasilla
• Fairbanks
• Juneau

Required Question

Employer State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/