Grants Analyst I or II, Research Office

Pay Grade: 30E 

Context of Job:
Under the general direction of the Director of Sponsored Programs, the Grants Analyst I or II is responsible for pre and postaward management of sponsored awards and the oversight of a portfolio of National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) subaward research projects and professional service agreements. The Grants Analyst I or II actively participates in strategic planning and decision making as part of the Grants and Contracts team. The Grants Analyst I or II has a responsibility to maintain productive relationships with NIIMBL members.

The National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) is dedicated to supporting the manufacturing of biopharmaceuticals. NIIMBL is established by a cooperative agreement with the National Institute of Standards and Technology (NIST) as a public/private consortium of member organizations, including industry, academia, non-profit organizations, state governments, and federal agencies, and is a member of the Manufacturing USA network of institutes funded by the federal government to advance United States competitiveness in advanced manufacturing innovation. Institutionally, NIIMBL reports to the Vice President for Research, Scholarship & Innovation.

This position may be filled at either the Grants Analyst I or Grants Analyst II level, based on the qualifications and experience of the selected candidate.

Major Responsibilities: Applicable to both Levels

• Demonstrates NIIMBL’s Core Values in daily conduct and ensures all decisions, actions, and teamwork practices align with the organization’s Business Principles.
• Manage pre-award proposal development to various federal agencies, private agencies, foundations, and commercial contract proposals, providing instruction on protocol, regulations and guidelines pertinent to the agency or university:
  • review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.
  • create, collect, and review complex proposal information including budget, budget justification, and other proposal documents.
  • recommend budget, certifications, effort committed and matching fund requests.
  • verify accuracy prior to submission to the University Research Office
  • interface with subcontractors to gather all required subcontract paperwork ensuring to follow both sponsor and UD policies.
• Manage post-award activities, for a subset of Institute grants, cooperative agreements, and other sponsor funded contracts to include monitoring budgets and spending trends, effort monitoring, and overseeing the allocation of funding.
  • ensure that adequate controls are installed and that substantiating documentation is approved and available such that all activities may pass independent University and Sponsor audits.
  • ensure sponsor technical reports are accurate and submitted on time.
  • in conjunction with University Procurement, develops requests for proposals (RFP), requests for quotes (RFQ), and University Purchase Orders.
  • prepare monthly budget/spend reports for portfolio of work.
  • ensure back up documentation is properly filed and available for audit or grant close out reporting.
• Manage NIIMBL multi-party subcontracts, including pre-award budget and compliance reviews.
  • review and approve subawardee monthly invoices and cost share reports to ensure compliance with contract terms and conditions and allowability of expenditures based on federal, UD, sponsor and NIIMBL regulations
  • oversee subaward close-out process and ensure that all required financial and administrative documentation is collected, verified, and approved.
  • utilize current systems, reports, and tools to facilitate the subrecipient monitoring process.
• In conjunction with University Procurement, develop requests for proposals (RFP), requests for quotes (RFQ), and University Purchase Orders.
• Perform various billing processes for the institute; to include special events, vendor purchase orders and journal vouchers ensuring the appropriate allocation to internal or external accounts.
• Reconcile receivables and allocate funds received to the appropriate accounts
• Other job-related duties as assigned.

Major Responsibilities: By Level

Grants Analyst I (Grade 29E): In collaboration with the Manager Grants Administration and the PI, develop competitive proposals in support of securing independent funding for the Institute; ensure accurate completion of the budget and approval of proposal package to the sponsor.

Grants Analyst II (Grade 30E): Manage proposal submissions independently and advise the PI as a subject-matter resource. Present sponsored program training to diverse audiences including peers, colleagues and technical personnel both within and outside the Institute. Other job-related duties as assigned.

Qualifications: By Level

• Grants Analyst I (Grade 29E): Bachelor’s degree in Business Administration, Accounting, Finance, with two years related experience, or equivalent combination of education and experience.
• Grants Analyst II (Grade 30E): Bachelor’s degree in Business Administration, Accounting, Finance, with three years related experience, or equivalent combination of education and experience.

Qualifications: Applicable to both Levels

• Skill in budget preparation, and pre and post award sponsored research administration.
• Demonstrated ability to use advanced techniques in spreadsheet and database management or actively working towards certifications.
• Intermediate knowledge of 2 CFR 200 Uniform Guidance with ability to interpret, adapt and apply guidelines and procedures.
• Experience with federal, state and foundation sponsor submission systems.
• Strong time management and organizational skills and the ability to balance multiple priorities under deadlines.
• Ability to communicate effectively and establish and maintain positive working relationships with internal and external stakeholders to achieve the goals of the organization.