Grants & Contracts Administration Specialist 2026-02263

Grants & Contracts Administration Specialist 2026-02263

Salary

$27.39 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-02263

Department

Department of Workforce Services

Division

Employment & Training - Cheyenne

Opening Date

09/22/2026

Closing Date

10/12/2026 11:59 PM Mountain

FLSA

Non-Exempt

Job Classification

BAGC07

• Description
• Benefits
• Questions

Description and Functions

GENERAL DESCRIPTION:

The Wyoming Department of Workforce Services is seeking a Grants & Contracts Administration Specialist to join the Wyoming Apprenticeship Team. This position combines grant administration, customer service, program coordination, and employer engagement to support the growth of Registered Apprenticeship and Pre-Apprenticeship opportunities across the state.

In this role, you will assist the Apprenticeship Program Lead to manage apprenticeship grants throughout their lifecycle, help businesses and grant recipients navigate program requirements, review applications and payment documentation, maintain program and financial records, and support state and federal reporting. You will also serve as a key point of contact for employers, workforce partners, education providers, and members of the public seeking information about apprenticeship programs and available funding.

This is a great opportunity for someone who enjoys both detailed administrative work and working with people. The ideal candidate is organized, responsive, comfortable managing multiple priorities, and able to explain processes and requirements clearly to customers and partners.

Who We're Looking For

You may be a strong fit for this position if you:

• Enjoy helping customers understand processes, requirements, and next steps.
• Are comfortable reviewing detailed documentation and identifying missing or inconsistent information.
• Can manage multiple deadlines, applications, records, and follow-up items at the same time.
• Communicate clearly and professionally by phone, email, and in person.
• Are comfortable applying established policies and requirements while recognizing when an unusual situation needs additional review.
• Enjoy a role that combines detailed administrative work with customer service, outreach, and relationship building.
• Can work independently while also collaborating closely with a small team.

Previous experience with Registered Apprenticeship is helpful but is not required. We welcome applicants with transferable experience in areas such as program administration, grants, contracts, customer service, workforce development, business services, compliance, case management, financial documentation, or other administrative roles. Training will be provided on Registered Apprenticeship programs and applicable grant requirements.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov

Human Resource Contact: kelly.gayer@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Grant & Contract Administration

• Manage apprenticeship grants from application through closeout.
• Review applications and supporting documentation for eligibility, completeness, and accuracy.
• Communicate with applicants and recipients to resolve missing information or discrepancies.
• Review payment requests, invoices, and supporting financial documentation.
• Track awards, expenditures, balances, deadlines, reporting requirements, and deliverables.
• Maintain complete electronic grant records and assist with federal and state reporting.

Program Administration & Coordination

• Respond to program inquiries through email, phone, and other communication channels.
• Develop and update forms, presentations, resource guides, correspondence, outreach materials, and other program resources.
• Coordinate meetings, webinars, training sessions, presentations, events, and other program activities.
• Maintain program records, contact lists, shared files, calendars, and follow-up items.

Employer & Community Engagement

• Serve as a resource for employers and partners interested in Registered Apprenticeship, Pre-Apprenticeship, work-based learning, and available funding.
• Build relationships with employers, workforce centers, education providers, industry associations, government entities, and community organizations.
• Provide introductory technical assistance and connect partners with additional resources or subject-matter experts.
• Participate in presentations, outreach events, and statewide activities, including occasional travel.
• Deliver presentations to employers, community partners, and other stakeholder groups to increase awareness and understanding of Registered Apprenticeship, Pre-Apprenticeship, available grant opportunities, and related program resources.
• Travels as needed to support team activities, including outreach events, presentations, meetings, trainings, and other program-related activities.

Qualifications

PREFERENCES:

Preference may be given to applicants with a working knowledge of Registered Apprenticeships, including USDOL standards and workforce development frameworks.

Preference may be given to applicants with customer service, technical assistance, and public presentation experience.

Preference may be given to applicants with relevant work experience in grants and contracts management.

KNOWLEDGE:

• Strong computer skills, including typing, Excel, Word, and Google
• Strong communication skills, both written and oral
• Ability to use critical thinking and problem-solving skills
• Attention to detail and ability to shift priorities based on program work needs
• Ability to be flexible based on program needs
• Ability to work with a team and independently
• Knowledge and understanding of effective communication and customer service skills

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 years of progressive work experience (typically in Business)

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

NOTES:

• FLSA: Non-Exempt
• Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency, must repay all leave payouts.
• The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• For the Veterans preference consideration, supporting documentation must accompany your application.
• Offers of employment will be contingent upon the successful completion of a background check.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: kelly.gayer@wyo.gov

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 9 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BAGC07) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience, but willing to learn.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) to less than five (5) years of relevant experience
• Five (5) or more years of relevant experience

04

(AA) Which of the following best describes your experience with grants, contracts, program administration, or similar work? Select all that apply.

• Reviewing applications, documentation, or eligibility requirements
• Monitoring compliance with program requirements
• Processing payments, reimbursements, invoices, or financial documentation
• Preparing or reviewing contracts, agreements, or related documentation
• Tracking deadlines, deliverables, or reporting requirements
• Providing technical assistance to customers or program participants
• Maintaining program records or electronic files
• Preparing reports or program data
• I have related administrative experience, but not specifically with grants or contracts
• I do not have experience in these areas

05

(AA) Briefly describe your experience in the areas selected above. If your experience is transferable rather than directly related to grants or contracts, please explain how it relates to this position.

06

(AA) Which best describes your experience with Registered Apprenticeship, workforce development, education, training programs, employment programs, or other work-based learning initiatives?

• I have direct professional experience in one or more of these areas.
• I have worked with or supported programs in one or more of these areas.
• I have general knowledge/familiarity with these areas.
• I do not currently have experience in these areas but I am interested in learning.

07

(AA) Based on your response to Question 6, briefly describe the experience, involvement, or familiarity you have with the area(s) selected. Please include the type of program or organization and your role or level of involvement, if applicable.

08

(AA) Describe your experience working with businesses, organizations, or the public. Include the types of support you provided and any experience presenting information to groups.

09

(AA) Describe your experience with administrative responsibilities such as maintaining records, reviewing documentation for completeness or accuracy, tracking deadlines, preparing reports, data entry, file management, or maintaining electronic recordkeeping systems.

10

(AA) Which software, databases, case-management systems, grant-management systems, or other electronic platforms have you regularly used in your work (Microsoft Office, Google Suite, etc)? Briefly describe how you used those systems as part of your responsibilities.

11

(DWS) Please be advised that any offers of employment will be contingent upon the successful completion of a background check. I have read and understand the above statement.

• Yes
• No

12

(A1) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

13

(A1) If you selected "Current State Employee" please provide the employees first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.

14

(A1) If you selected Other, please tell us where you heard about this opportunity.

15

(AA) VETERANS PREFERENCE DISCLOSURE: Per Wyoming Statute, current employees of the State of Wyoming are not eligible for Veterans Preference. If you are not a current employee of the State of Wyoming, to be eligible to receive Veterans Preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. * I have read and understand the Veterans Preference Disclosure and understand that, if claiming Veterans Preference, I must attach the appropriate supporting documentation to each application I submit in order to receive Veterans Preference.

• Yes, I have read and understand the Veterans Preference Disclosure.
• No, I am not claiming Veterans Preference

16

(AA) VETERANS PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veterans military service, and wish to claim veterans preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans preference status. By requesting veterans preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veterans Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

17

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm