Grants Management & Implementation Specialist

Ideal Candidate Profile: Seeking a Grants Management & Implementation Specialist to provide guidance and hands-on support in the design and implementation of grant management systems and business processes, industry best practices and software solutions.

Job Duties & Responsibilities
Provide strong expertise and guidance in order to support in implementing a pilot Grant Management platform with the aim of migrating all grant activity into the new platform early next calendar year
Serve as a subject matter expert in grant management practices and federal uniform guidance standards.
Work with dedicated SMEs to assess current work processes as it relates to the entire grant life cycle and illustrate how to best integrate those processes into the software platform
Develop and implement processes within grants management software.
Assess and advise the agency on common/best practices and identify operation efficiencies as it relates to grant applications, review and contract agreements.
Assess and advise the agency on common/best practices as it relates to paying grantee invoices (claims), grant accounting and reporting and how to best capture these practices using software platforms
Assess and advise the agency on monitoring grant expenditures (including identifying inactivity), and the grant close-out/de-programming process.
Work closely with staff and system vendors to improve workflows and processes.
Develop materials to support system changes, policy and procedures changes, training, etc. (including developing process workflow diagrams and field dictionaries)
Document all decision points and obtain approvals
Update and/or provide oversight with developing policies and procedures on revised workflows.
Provide weekly status updates and communicate issues and/or risks identified.

Required Skills & Experience
Expertise in grants management process life cycle
Extensive experience implementing and managing enterprise-grade grants management software
Experience in or working with public sector/government (local, federal or state)
Experience in grant accounting, budgeting, and reporting
Detailed experience in process improvement, change management, and project management
Capacity to apply industry best practices impacting policies and procedures
Demonstrated ability to adapt to new systems and procedures rapidly
Self-motivated, detail-oriented professional
Effective oral and written communication skills

Preferred Skills & Experience
Specific experience with WebGrants and/or Salesforce, or similar grant applications
Knowledge of Virginia specific platforms (e.g. Cardinal) and procurement requirements
Experience working with federal grant requirements and multi-year capital improvement programs
Background collaborating with cross functional project teams within the public sector