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Grants & Project Coordinator

City of Shelton, WA

Shelton, WA

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JOB DETAILS
SALARY
$65,888.76–$90,131.36 Per Year
SKILLS
Administrative Skills, Asset Management, Bidding, Budgeting, Building Permits, Capital Project, Change Requests/Orders, Communication Skills, Compensation and Benefits, Construction, Construction Design, Construction Engineering, Consulting, Contract Management, Cost Engineering, Cost Estimates, Design Services, Detail Oriented, Documentation, Driver's License, Employee Benefits, Engineering Software, Federal Laws and Regulations, Finance, Financial Projections, Financial Reporting, Fund Accounting, Funding, Geographic Information System Software, Government, Grant Administration/Management, Grant Awards, Grant Writing, Health Maintenance, Heavy Equipment/Vehicles, Illustrating Ability, Lift/Move 25 Pounds, Local Government, Maintain Compliance, Mathematics, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Physical Demands, Presentation/Verbal Skills, Press Releases, Problem Solving Skills, Professional Services, Project Control, Project Design, Project Management Certification, Project Management Software, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Proposal Writing, Public Works, Purchasing/Procurement, Regulations, Regulatory Compliance, Request for Information (RFI), State Government, State Laws and Regulations, Student Loans, Team Player, Technical Writing, Time Management, Water Utility, Website Management
LOCATION
Shelton, WA
POSTED
Today
Salary: $65,888.76 - $90,131.36 Annually
Location : 525 W. Cota St., Shelton, WA
Job Type: Full-time
Job Number: 2026-12
Department: Public Works
Opening Date: 05/13/2026
Closing Date: 6/26/2026 11:59 PM Pacific

Description

The Grants and Project Coordinator manage the full lifecycle of capital improvement projects for City facilities, parks, utilities (water, wastewater, stormwater, reclaimed water), transportation systems, and other municipal infrastructure. This position plays a key role in securing and managing grant funding, ensuring regulatory compliance, and coordinating all phases of project delivery-from conceptual/final designs, permitting, construction bidding, and closeout.

All qualifiedcandidates are strongly encouraged to apply by June 8, 2026 (first review).
Essential Duties and Responsibilities

  • Administer and oversee projects through funding, design, permitting, bidding, construction, and closeout phases.
  • Coordinates closely with the Finance Department, City Inspector, and consultant project design teams.
  • Prepare requests for consultant design services, evaluates proposals, and manages professional service contracts. Assure that the project team members are clear on project purpose, process, and goals.
  • Research funding opportunities, write grant proposals, manage grant applications and award funds, ensure compliance with grant requirements, and city, state, and federal regulations.
  • Monitor preparation of plans, specifications, budgets, and schedules to maintain project scope and quality.
  • Coordinates the city internal reviews of all preliminary and final project reports, plans, specifications, and cost estimates.
  • Manage communications and outreach activities with residents, contractors, consultants, and partner agencies.
  • Prepare and deliver presentations to the City Council, community groups, and other stakeholders.
  • Maintain detailed project documentation, reports, and financial tracking.
  • Coordinates handover from design to construction, including coordination with Engineers, inspectors, maintenance, operations, and other agencies. Ensures appropriate construction notices, press releases, and website updates are completed on a regular basis in coordination with the city communication specialist.
  • Assists in the resolution of construction issues/changes, reviews change order documentation and contract changes. Coordinates contractor requests for information and approval for substitution of materials and/or methods.
  • Coordinates federally funded jobs to ensure the project and City staff meet all the additional documentation requirements. Becomes familiar and up to date with federal and state requirements, WSDOT Local Agency Guidelines (LAG), WSDOT Construction Manual, prevailing wage requirements, and Federal Title VI reporting.
  • Promotes the timely and cost-effective completion of high-quality public improvements.
  • Assists with the development of annual capital improvement project plans.
  • Experience with procurement processes related to local governments within the State of Washington.
  • Assists with the scheduling and preparation of Public Works City Council briefings and Resolutions.
  • Assists with clerical and administrative support services for the Public Works Department for the City

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Qualifications/Requirements

Strong research, communication, organizational, and attention-to-detail skills are essential. The ideal candidate is proactive, collaborative, and skilled in managing multiple projects and priorities. Has a strong understanding of the Microsoft Office suite of software applications. Experience with asset management, GIS and engineering software applications is highly desirable.

To perform this job successfully, the person in this position must be able to perform the duties described satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

To perform this job successfully, the person in this position must be able to perform the duties described satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND EXPERIENCE: High School diploma or equivalent is required. An Associate's degree in engineering, project management, or related field is strongly preferred. Candidates must also possess five (5) years of progressively responsible experience in public or private sector engineering, construction, and/or public works projects, or an equivalent combination of project management experience, education, and training to successfully manage the design and construction of large and small scale infrastructure improvement projects.
COMMUNICATION SKILLS: Demonstrated proficiency in preparing technical documents and other correspondence related to large-scale public works and routine general maintenance projects. Skills in expressing ideas clearly and concisely, orally and in writing. Demonstrated ability to work cooperatively in a team environment and to effectively communicate with team members and others. Effectively communicate project status to team members and superiors. Ability to work courteously and effectively with City staff, regulatory agencies, the business community, contractors, suppliers, and citizens.

MATHMATICAL SKILLS: Ability to complete mathematical calculations required for the position. Ability to track project costs and control expenditure according to the project budget. Understanding public sector budgeting, governmental finance issues and fund accounting is beneficial.

CERTIFICATES, LICENSES, REGISTRATIONS: Project management coursework/certification(s) is desirable, or ability to acquire within 6 months of employment. Have, or can obtain a valid Washington State Drivers' License and can follow Federal and State Motor Vehicle Laws.

OTHER SKILLS and ABILITIES: Ability to use standard hardware and software in an office environment, including MS Office suite software. Ability to prepare PowerPoint presentations, MS Word memorandums, City Council briefings and Resolutions. Knowledge/use of project management and/or project scheduling software is desirable.

REASONING ABILITY: This position is expected to exercise a high degree of sound independent judgment and be able to work within established guidelines with moderate to minimal supervision. Ability to solve problems and deal with a variety of variables in situations where little or no standardization exists. Ability to interpret a variety of information and instructions furnished in written, oral, diagram, or schedule form.
Work Environment
The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is typically performed in an office environment. The position may occasionally require outdoor work in varying weather conditions and may involve exposure to heavy equipment, machinery, and moving parts.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, stand, stoop, and sit at a desk. The employee must occasionally exert or lift up to 25 pounds. Successful performance requires specific vision abilities that include close vision
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. The City of Shelton offers an excellent benefits package.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type, bargaining unit, or be prorated for other than full-time work (e.g. part-time).

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are several medical plans with no or very affordable monthly premiums that offer coverage throughout the state.

Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. An Employee Assistance Program is available to promote the health and well-being of employees.

Retirement and Deferred Compensation
City of Shelton Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs.

Employees also have the ability to participate in a deferred compensation program with a 6.2% match. This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
City of Shelton employees are only covered by the Medicare portion of Social Security.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to 11 paid holidays and 2 paid personal floating holidays per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave days.

Sick Leave
Full-time employees earn 8 hours of sick leave per month. Sick leave accruals for part-time employees will be pro-rated based on the number of hours in pay status.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in City Policy 200-1501 per this schedule:

Years of Service Vacation Hours Accrued Per Month:
0 thru 5 years - 10 hours
Beginning 6 thru 10 years - 14 hours
Beginning 11 thru 15 years - 18 hours
Beginning 16 + years - 22 hours

Part-time employees accrue pro-rated vacation leave hours based on their scheduled hours worked.

Military Leave
The City of Shelton supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Employees experiencing the loss of an immediate family member shall be granted up to (5) consecutive days of bereavement leave. For specific details and eligibility, please refer to the City of Shelton Bereavement Leave Policy or your Collective Bargaining Agreement.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

About the Company

C

City of Shelton, WA

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