Grants, Research, and Innovation Officer

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Grants, Research, and Innovation Officer Requisition Number S02439P Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule

Possible one day per week remote work arrangement to be determined by the department director.

Pay Grade E31 Salary FLSA Exempt Job Summary/Basic Function

The Grants, Research, and Innovation Officer provides advanced support across the sponsored project lifecycle while leading departmental innovation, operational modernization, workflow optimization, process improvement, institutional knowledge management, data analytics, reporting, and technology-enabled initiatives. The position serves as a strategic resource within the Office of Sponsored Projects and supports organizational effectiveness through the implementation of innovative solutions, automation tools, artificial intelligence applications, and continuous improvement initiatives.

The position combines research administration expertise with analytical, technical, and operational responsibilities designed to increase departmental capacity, improve service delivery, reduce administrative burden, and support long-term organizational sustainability.

Responsibilities

• Support proposal development, award administration, compliance activities, and research administration operations.
• Lead workflow modernization and process improvement initiatives across departmental functions.
• Coordinate and support artificial intelligence implementation, workflow automation, knowledge management systems, and technology-enabled operational improvement initiatives.
• Evaluate, develop, implement, and maintain artificial intelligence and technology-enabled solutions that improve operational effectiveness.
• Analyze departmental workflows and recommend improvements to enhance efficiency, scalability, and service delivery.
• Develop, maintain, and analyze data for sponsored programs, institutional performance metrics, dashboards, and business intelligence tools to support the Director in strategic planning and decision-making.
• Support research administration software platforms, technology integrations, system enhancements, and operational reporting tools.
• Lead institutional knowledge management efforts, including documentation, templates, resource libraries, and procedural guidance.
• Coordinate implementation of automation tools and technology solutions supporting research administration operations.
• Support data collection, analysis, and reporting related to sponsored programs activity.
• Assist with the development and implementation of strategic initiatives and organizational improvement projects.
• Conduct research, benchmarking, and analysis to support operational decision-making and innovation initiatives.
• Provide training and support related to new systems, technologies, workflows, and operational processes.
• Collaborate with university stakeholders to identify opportunities for process enhancement and operational improvement.
• Support special projects and emerging initiatives related to research administration and organizational effectiveness.
• Monitor emerging technologies and best practices relevant to research administration, innovation, and operational excellence.
• Serve as the university's subject matter expert in assigned areas of responsibility and provide guidance to faculty, staff, administrators, and external stakeholders regarding applicable policies, procedures, regulations, and best practices.

Knowledge, Skills, and Abilities

• Knowledge of the principles and practices of sponsored programs administration.
• Knowledge of process improvement methodologies and operational effectiveness strategies.
• Knowledge of artificial intelligence applications, workflow automation technologies, business intelligence tools, and organizational change management principles.
• Strong analytical and problem-solving skills.
• Ability to evaluate business processes and develop innovative solutions.
• Experience with data analysis, reporting tools, dashboards, and business intelligence concepts.
• Ability to manage multiple projects simultaneously.
• Ability to communicate technical information to non-technical audiences.
• Ability to work independently and exercise sound judgment.

Required Qualifications

Required:

• Bachelor's degree.
• One year of experience in research administration, grants administration, project management, business operations, data analytics, process improvement, technology implementation, or a related field.

Preferred Qualifications

Preferred:

• Experience with workflow automation, artificial intelligence tools, business process redesign, or organizational improvement initiatives.
• Experience supporting sponsored programs or higher education administration.
• Experience in analyzing data and developing reports and dashboards.

A successful candidate will be willing to Background Check? Yes Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date 07/28/2026 Review Date 08/11/2026 Job Close Date 08/11/2026 Open Until Filled No Notes to Applicant

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Applications must be received by August 11, 2026. Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/28983

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• jobs.weber.edu

• KSL

• Chronicle of Higher Education

• Higher Ed Jobs

• Agency Referral

• Personal Referral

• Internal Job Posting

• Advertisement/Publication

• Other web advertisement

• Other

• • Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents