Greenhouse ATS Analyst

Company Overview

Job Title: Greenhouse ATS Analyst
Location: Remote
Employment Type: Long-Term Contract
Experience Level: Senior (Minimum 5 Years)
Reports To: Clinical Client Talent Director 

Job Summary

We are seeking a highly skilled and experienced Greenhouse ATS Analyst to join our dynamic HR Technology team. The ideal candidate will have a deep understanding of Greenhouse ATS, including complex configurations, integrations, and full-cycle implementations. This role requires a strategic thinker with a strong technical background who can optimize our recruitment processes, ensure seamless system integrations, and provide ongoing support to stakeholders.

The successful candidate will have a minimum of 5 years of hands-on experience with Greenhouse ATS, including at least 2 full-cycle implementations. Experience with other ATS platforms will not be considered, as this role demands specialized expertise in Greenhouse.

Key Responsibilities

System Configuration & Optimization

• Lead the design, configuration, and optimization of Greenhouse ATS to meet the organization's recruitment needs.

• Develop and maintain complex workflows, custom fields, scorecards, and job board integrations.

• Ensure the system is tailored to support diverse hiring processes, including high-volume recruiting, executive hiring, and university recruitment.

• Continuously evaluate and improve system performance, ensuring alignment with business goals and industry best practices.

Integrations & Data Management

• Design, implement, and manage integrations between Greenhouse and other HR systems (e.g., HRIS, payroll, onboarding tools) and third-party applications (e.g., LinkedIn, background check providers).

• Troubleshoot and resolve integration issues, ensuring data accuracy and consistency across platforms.

• Develop and maintain data migration plans for system upgrades or changes.

• Ensure compliance with data privacy regulations (e.g., GDPR, CCPA) in all system configurations and integrations.

Full-Cycle Implementations

• Lead end-to-end Greenhouse ATS implementations, including requirements gathering, system design, configuration, testing, training, and post-launch support.

• Collaborate with cross-functional teams (HR, IT, recruitment, and leadership) to ensure successful project delivery.

• Document implementation processes, lessons learned, and best practices for future reference.

Stakeholder Support & Training

• Serve as the primary point of contact for Greenhouse-related inquiries, providing expert guidance to recruiters, hiring managers, and other stakeholders.

• Develop and deliver training programs to ensure users are proficient in Greenhouse functionality.

• Create and maintain comprehensive user documentation, including FAQs, troubleshooting guides, and process workflows.

Reporting & Analytics

• Design and generate custom reports and dashboards to track key recruitment metrics (e.g., time-to-fill, source effectiveness, candidate pipeline).

• Analyze data to identify trends, inefficiencies, and opportunities for improvement.

• Present findings and recommendations to senior leadership to inform strategic decision-making.

System Upgrades & Maintenance

• Stay informed about new Greenhouse features, updates, and industry trends.

• Plan and execute system upgrades, ensuring minimal disruption to recruitment operations.

• Perform regular system audits to ensure data integrity and system reliability.

Qualifications

Required Experience

• Minimum of 5 years of hands-on experience with Greenhouse ATS.

• At least 2 full-cycle Greenhouse implementations, including requirements gathering, configuration, testing, and post-launch support.

• Deep knowledge of Greenhouse integrations with HRIS, payroll, and other third-party systems.

• Proven experience in complex system configurations, including custom workflows, scorecards, and job board integrations.

• Strong understanding of recruitment processes and best practices.

Technical Skills

• Proficiency in Greenhouse API and integration tools (e.g., Zapier, Workato).

• Advanced knowledge of data migration and ETL processes.

• Experience with reporting and analytics tools (e.g., Tableau, Power BI) is a plus.

• Familiarity with data privacy regulations (e.g., GDPR, CCPA).

Soft Skills

• Excellent problem-solving and critical-thinking abilities.

• Strong communication and interpersonal skills, with the ability to collaborate effectively with technical and non-technical stakeholders.

• Highly organized with exceptional attention to detail.

• Ability to manage multiple projects and priorities in a fast-paced environment.

Education

• Bachelor’s degree in Human Resources, Information Technology, Business Administration, or a related field is preferrable. 

• Greenhouse certification or equivalent training is highly desirable.

Why Join Us?

At TechForcePros, we are committed to fostering a culture of innovation, collaboration, and continuous improvement. You will have the opportunity to work on exciting projects, drive impactful change, and make a meaningful contribution to our organization’s success. We offer competitive compensation and opportunities for career growth and development.