Grounds Landscape Project Manager

This is a Short Term Job Posting for the 2026 - 2027 School Year

240 Day Contract

Facilities

Job Title: Grounds Landscape / Project Manager

Position Summary

The Grounds / Landscape Project Manager is responsible for planning, coordinating, and overseeing landscape and outdoor improvement projects. This role focuses exclusively on project execution and contractor management rather than routine grounds maintenance. The Project Manager ensures projects are completed on time, within budget, and in alignment with design and quality standards.

Minimum Qualifications

• High School Diploma or equivalent
• Minimum 3 years of experience in landscape construction, project management, or related field
• Experience managing contractors and multiple concurrent projects
• Strong understanding of landscape construction methods, materials, and sequencing

Preferred Qualifications

• Degree in landscape architecture, construction management, horticulture, or related field
• Project management certification
• Experience with bid management
• Experience in facilities coordination, lead support, or operations support roles
• Experience coordinating contractors or vendors

Knowledge, Skills and Abilities

• Strong project management and organizational skills
• Vendor negotiation and contract management expertise
• Budgeting and financial tracking abilities
• Attention to detail and quality control
• Effective communication and stakeholder management
• Problem-solving and decision-making skills
• Ability to foster a cooperative work environment
• Strong interpersonal skills and the ability to work effectively with a wide range of stakeholders
• Effective verbal and written communication skills
• Ability to resolve customer complaints and concerns
• Ability to analyze operational issues and recommend solutions
• Ability to coordinate and schedule work assignments
• Knowledge of cost tracking and basic estimating
• Knowledge of preventive and predictive maintenance concepts
• Ability to support and monitor safety compliance
• Ability to coordinate vendors and contractors
• Knowledge of applicable federal, state, and local codes related to facilities maintenance
• Ability to manage multiple priorities efficiently
• Strong computer and data entry skills

Essential Job Responsibilities

• In coordination with Executive Director & Director, plan and manage landscape construction and improvement projects from concept through completion
• Develop project scopes, timelines, and budgets
• Coordinate scheduling to minimize disruption to operations
• Review plans, specifications, and site conditions prior to project start
• Source contractors and vendors
• Manage bidding processes, contracts
• Oversee contractor performance to ensure adherence to scope, schedule, and quality standards
• Serve as the primary point of contact for all external vendors
• Utilize Project Management software to Track project budgets and approve invoices
• Identify cost-saving opportunities without compromising quality
• Manage change orders and ensure proper documentation
• Conduct site inspections to verify work meets design specifications and safety standards
• Ensure compliance with local codes, environmental regulations, and permitting requirements
• Address issues, delays, or deficiencies promptly
• Provides excellent customer service to school sites, staff, and contractors
• Reviews, prioritizes, and assigns work.
• Reviews completed work orders to ensure proper completion and quality control
• Coordinates scheduling of school events in the direct digital control (DDC) system
• Assists with dissemination and reinforcement of safety procedures and policies
• Upon approval of Manager, purchases supplies necessary to support grounds activities
• Assists in developing scopes of work for grounds and repair projects
• Coordinates and monitors contractor performance to ensure compliance with scope, safety, and quality expectations
• Dispatches and schedules contractors for regular and emergency work upon approval by Manager
• Assists in preparing job estimates and prioritizing materials, time, and labor
• Receives and accurately records work performed in the electronic work order system, including labor hours, materials, and contracted services
• Uses assigned tools, equipment, and vehicles safely and in accordance with manufacturer and district guidelines
• Ensures use of required personal protective equipment (PPE) in accordance with the Grounds Maintenance Safety Plan
• Assists and advises the Grounds Director in planning projects and setting grounds priorities
• Complies with district policies, employee standards of conduct, and all applicable local, state, and federal regulations
• Performs related duties as assigned

Work Hours:

• 8 hours per day / 240 days per week
• The supervisor may assign additional work hours.
• Employee may be required to work after normal work hours.
• Employee is required to perform On-Call duties.
• Employee is required to perform Emergency Call-Back.

Accountability

Reports to: Grounds Director

Evaluated by: Grounds Director

Application Procedure

The following documents MUST be attached to your application packet before it will be available for review. You will not be eligible for employment if your packet is incomplete.

• High School Diploma or GED Certificate;
• Resume; and
• Current New Mexico Drivers License.

An Equal Opportunity Employer

Final salary will be set based upon the minimum salary, Education, and Experience.