Group Staff Assistant II - Ground Software & Systems Engineering

JPL

La Canada Flintridge, CA

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JOB DETAILS

SALARY

$64,376–$81,640 Per Year

SKILLS

Administrative Skills, Architectural Design, Business Administration, Calendar Management, Cisco Unified Computing System (UCS), Communication Skills, Computer Engineering, Conference Management, Customer Support/Service, Documentation, Editing, Ergonomics, Graphics, High School Diploma, Interpersonal Skills, Legal, Maintain Compliance, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Development, Process Improvement, Propulsion, Purchase Orders, Purchasing/Procurement, Regulatory Compliance, Reporting Skills, Safety Process, Safety Training, Sales Closing Skills, Schedule Development, Software Engineering, System Operations, Systems Engineering, Team Player, Technical Support, Telemetry, Time Management, Travel Policy, Wiki, Writing Skills

LOCATION

La Canada Flintridge, CA

POSTED

2 days ago

Job Details

New ideas are all around us, but only a few will change the world. That's our focus at JPL. We ask the biggest questions, then search the universe for answers-literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission-your opportunity-is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

Group Staff Assistant II

Responsibilities:

The Ground Software & System Engineering Section (343) seeks a Group Staff Assistant to support the administrative duties of an organization that provides end to end expertise in the architecture, design, implementation, and operation of Ground Data Systems (GDS) and Deep Space Network (DSN) Data Services. The section delivers the critical software and computer engineering capabilities that enable spacecraft commanding, telemetry processing, and the reliability of the communication links connecting Earth to assets in Deep and Near Space.

We are seeking a highly professional, self-motivated individual to serve as a Group Staff Assistant II. This role requires a strong commitment to service excellence, organizational precision, and operational flexibility within a fast-paced, high-volume, and dynamic organization.

As a member of 7343 Ground Software & Systems Engineering Business Administration Team, you will report to the Section Business Manager.

Tasks include but are not limited to:

Preparing and processing complex foreign and domestic travel, including generating travel reports and assisting with compliance requirements
Processing affiliate and visitor badge requests for domestic and foreign guests, and escorting visitors as needed
Handling procurement activities including Pcard purchasing and iProcurement orders
Scheduling and coordinating meetings in Outlook, managing conference room calendars, and arranging Microsoft Teams meetings
Preparing and editing presentations, graphics, documentation, and website inputs
Coordinating office moves, new hire preparations, and onboarding/ offboarding support for employees, affiliates, and foreign nationals
Assisting with recruiting efforts for Early Career, Experienced, and Contractor hires, including interview scheduling and escorting
Supporting ergonomic evaluations, Work Authorization (WAM) updates, labor and nonlabor cost transfer processing, and other ad hoc assignments
Maintaining and updating Section resources, including Wiki pages, SharePoint, and Alfresco
Assisting in the planning and coordination of Section seminars, workshops, and events
Helping ensure compliance with relevant policies, procedures, and safety requirements.

Qualifications:

Typically requires a High School diploma with a minimum of 6 years of related experience; Associate degree with a minimum of 1 year of related experience; related required training
Experience in the secretarial/administrative profession with strong organizational and interpersonal skills
Ability to work effectively under pressure on multiple complex tasks and meet deadlines with high-quality results
Strong planning, scheduling, and coordination skills
Proactive self-starter with initiative to streamline processes and improve workflows
Excellent written and verbal communication skills
Good judgment in evaluating situations and determining appropriate resolutions
Ability to interact professionally with all levels of personnel and provide outstanding customer service
High level of discretion when handling sensitive or confidential information
Proficiency with Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook
Excellent teamwork and collaboration skills

Preferred Skills:

Experience supporting technical groups or section office environments
Experience with procurement tools such as Purchase Requisition, PCard, and iProcurement
Familiarity with JPL systems including Alfresco, JPLID, UCS, Travel, UFO, and Timekeeping
Knowledge of JPL travel policies and experience with Concur or other travel tools
Understanding of JPL's Engineering & Science Directorate policies, procedures, and practices
Experience onboarding volunteers, affiliates, and foreign nationals
Interest in learning and applying new IT tools to improve office processes

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee's start date.

For further benefits information click Benefits and Perks

The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate's job related skills, experience, knowledge, and relevant education/training.

The typical full time equivalent annual hiring range for this job in Pasadena, California.

$64,376 - $81,640

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

EEO is the Law.

EEO is the Law Supplement

Pay Transparency Nondiscrimination Provision

The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are U.S. Citizens, Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.

About the Company

JPL

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