Accounting, Accounts Payable, Auditing, Billing, Bookkeeping, Business Processes, Computer Skills, Documentation, Facilities Management, Financial Operations, Financial Reporting, Financial Systems, High School Diploma, Past Due Accounts, Reconciliation, Shipping/Receiving, Spreadsheets
This Guild position is a Central-based position located in Facilities Management on 1216 Dorchester Avenue, Dorchester, MA. The hours for this position are 8:00 a.m. to 3:45 p.m.
Guild - PRINCIPAL ACCOUNT CLERK Grade 31 - Facilities Department
Job Code: S30227
General Statement of Duties and Responsibilities:
Responsible for the execution, maintenance, and control of all business processes associated with the Boston Public Schools Facilities Accounts Payable Department.
Reports To: Director of Finance and Operations.
Duties and Responsibilities:
- Process voucher payments for materials, goods, services, and other non-salary expenditures.
- Serve as a backup for processing receipts in the BAIS Financial Systems.
- Reviews each invoice for accuracy and proper documentation and enters it into our systems and spreadsheets.
- Reviews and performs preliminary audits of various documents, including invoices, vendor statements, receipts, financial reports, accounts, and ledgers.
- Reviews and, if necessary, researches unpaid or aged invoices and processes them if approved for payment.
- Check the voucher and receipt status of all non-salary goods in BAIS Financial Systems.
- Communicate with vendors on invoices, receipt status, and payments.
- Assist with reconciling monthly statements and related transactions.
- Performs related duties, as requested by the supervisor, that are commensurate with the job classification.
Qualifications: Required:
- High school diploma or equivalency
- Basic computer skills, including Excel or Google Sheets, email, and database programs
- Knowledge of basic accounting principles
- Knowledge of clerical office practices and procedures
- Successfully completed appropriate coursework
- At least two years of basic accounting work experience or the equivalent
Location and Hours:
- Campbell Resource Center - Facilities Department Second Floor
- Monday - Friday 8:00 am - 3:45 pm
Position Type: Central Office