Provide a variety of confidential, technical, and administrative support to the Director of Nursing.
MINIMAL QUALIFICATIONS:
LPN OR Associate degree in the medical field, social work, health education or other related field;
At least 2 years of related work experience in a medical setting
Working knowledge of electronic medical records
Knowledge of medical terminology
Excellent verbal and written communication skills
RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following:
Responsible for tracking and trending all prenatal patients from inception to 6 weeks post-partum
Assist with delegating tasks to Clinical Service Managers and ensuring follow through
Assist with new clinic openings, including equipment and medication research for new specialty areas
Assist as needed in clinics while Clinical Service Managers and/or staff are on PTO
Assist with QI chart audits
Review and update nurse manager training book
Assist with onsite LPN and CMA interviews at local schools
Assist with scheduling LPN and CMA student clinicals
Onsite clinical staff assistance regarding new product education, productivity, chart prep, and any other educational opportunities as identified by the Director of Nursing
Assist sites with logs, cleaning equipment, exam rooms, and storage rooms, in preparation for Joint Commission and HRSA visits
Attend mandatory CFHC events, ribbon cuttings, ground breakings and after community wellness events
Contact pharmaceutical companies to schedule meetings with new providers and staff for medication education and patient assistance programs
Obtains information regarding labor, delivery, birth weight/length and post-partum records
Run Reminder/Recall report for children and adolescents who are not up-to-date on all recommended vaccines within Fl Shots and EMR per site
Coordinate vaccine data entry with nurse managers
Provides nurse managers with PRN/Float availability, maintains schedule, and manages database of current LPN pool along with contact information
Establish and maintain cooperative working relationships to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully
Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, schedule appointments, meetings and send out meeting notices
Compose written correspondence and materials; create and update departmental forms; prepare minutes, reports, statistical data, and other materials pertaining to the nursing department
Act as central point of contact for internal and external communication, including managing phone calls, emails, faxes, and mail
Initiate, process and track departmental forms such as purchase orders, personnel requisitions, supply requisitions, printing requests and travel expense reimbursements
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision
Detailed-oriented with skills in proofreading materials and data entry to ensure accuracy
Knowledge of department policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations
Ability to maintain confidential and sensitive information
Ability to deal with internal and external customers in a tactful and courteous manner
Ability both to take initiative and follow-through
Ability to proficiently use Microsoft Office Suite
Manage multiple projects by successfully prioritizing time and resources
Perform other related duties as may be assigned by the Director of Nursing
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.
The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
The position may also require close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.