Find your calling at Mercy!
The Advanced Health Information Management Technician is responsible for overseeing the organization, maintenance, and security of patient health Position Overview
The Birth Clerk / Birth Registrar is responsible for collecting, verifying, and submitting accurate birth certificate information for over 4,000 patients annually in Mercy's, Love's Family's Women's Center. This role ensures compliance with Oklahoma State Vital Records requirements, hospital policies, and Mercy Service Standards. The Birth Clerk provides compassionate support to families, maintains confidentiality of sensitive records and supports departmental operations.
All duties are performed in alignment with Mercy's mission, vision, and values.
Position Details:
Essential Duties and Responsibilities
Communication & Customer Service
Birth Registration & Vital Records
Initiates and accurately completes vital record documentation, including:
Birth certificates
Acknowledgment and denial of paternity affidavits
Stillbirth certificates
Ensure all records are completed and submitted within state-mandated timeframes
Collects, verifies, and enters birth data into the Oklahoma State Department of Health (OSDH) electronic birth registration system - ROVER
Reviews parent-provided information for completeness and accuracy
Faxes corrections and amendments to State Vital Statistics as needed
Maintains communication with the State Vital Statistics office regarding updates, changes, and corrections
Coordinates physician signatures for stillbirth certificates in a timely manner
Corresponds with funeral homes regarding stillbirth certificates
Maintains an accurate birth certificate status log
Parent & Family Support
Provides education to parents regarding:
Birth certificates
Social Security Administration (SSA) documentation
Paternity and legal requirements
Answers all parent questions in a compassionate and professional manner
Contact parents who were discharged before completing paperwork and arrange return visits when necessary
Office Systems & Technical Duties
Operates office and communication equipment, including:
Computer systems
Printers
Telephones
Fax machines
Copy machines
Retrieves electronic information immediately upon request by authorized staff
Uses Outlook for departmental and interdepartmental communication
Generates departmental correspondence accurately and within requested timeframes
Collaboration & Department Support
Qualifications
Required
Preferred
Skills & Competencies
Work Environment
Physical Requirements
Why Mercy?
From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period.
Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.
keyword(s): part time, birth clerk
Our Mercy health system was founded by the Sisters of Mercy in 1986. But our heritage goes back more than 185 years. It began with an Irish woman named Catherine McAuley, who wanted to help the poor women and children of Dublin. Though Catherine had a modest upbringing, she received an unexpected inheritance that allowed her to fulfill her dreams. In 1827, she opened the first House of Mercy in Dublin, intending to teach skills to poor women and educate children. Many volunteers came to help. A few years later, Catherine founded the Sisters of Mercy, the first religious order not bound to the rules of the cloister, whose Sisters were free to walk among the poor and visit them in their homes. By the time Catherine died in 1841, there were convents in Ireland and England, and in 1843, the Sisters of Mercy came to the United States. In 1871, they traveled to St. Louis and from there throughout the Midwest, beginning what would, today be known as Mercy.
Mercy, named one of the top five large U.S. health systems in 2018, 2017 and 2016 by IBM Watson Health, serves millions annually. Mercy includes more than 40 acute care and specialty (heart, children’s, orthopedic and rehab) hospitals, 800 physician practices and outpatient facilities, 44,000 co-workers and 2,100 Mercy Clinic physicians in Arkansas, Kansas, Missouri and Oklahoma. Mercy also has clinics, outpatient services and outreach ministries in Arkansas, Louisiana, Mississippi and Texas. In addition, Mercy's IT division, Mercy Technology Services, supply chain organization, ROi, and Mercy Virtual commercially serve providers and patients in more than 20 states coast to coast.