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Review Vacancy
Date Posted 08/07/26
Applications Due08/21/26
Vacancy ID221433
NY HELPYes
AgencyHealth, Department of
TitleHealth Program Administrator / Trainee 1,2 (NY HELPS) - 45447
Occupational CategoryOther Professional Careers
Salary Grade18
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address Division of Nutrition - Bureau of Child and Adult Care Food Programs
Riverview Center, 150 Broadway, Suite 600
City Albany
StateNY
Zip Code12204
Duties Description The Bureau of Child and Adult Care Food Programs (CACFP) is a federally funded public health nutrition program which provides reimbursement for healthy meals and snacks served to children in family day care homes, day care centers, emergency shelters, afterschool programs and adults in other programs.
The Health Program Administrator (HPA) will assist with claims processing including certifying claims, monitoring claim errors, generating rejected claim notifications for claims that cannot be processed, and responding to the Office of the State Comptroller requests for voucher supporting documentation. The HPA will perform monthly reviews of stale payments and assist with stop payments and reissuance of checks. The HPA will also assist with tracking the tax-exempt status of participating Sponsoring Organizations and IRS revocations. The candidate will track payments to vendors for all non-state temporary personnel and ensure timesheets match hours billed on vendor invoices, update and maintain the payment and time card tracker. They will receive and generate receipts in the Statewide Financial System (SFS), assist with fiscal reporting, serve as back up to assist with routine purchases for the bureau, and provide direct supervision to administrative staff.
Minimum Qualifications NY HELPS:
Trainee 1: Four years of experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
Trainee 2: Five years of experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
Grade 18: Six years of experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
Substitutions for all levels: An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Reassignment: Current NYS Department of Health (DOH) employee with permanent or contingent permanent status as a Health Program Administrator, Grade 18.
Transfer: Current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to transfer to a Health Program Administrator, Grade 18.
Preferred Qualifications: The preferred candidate would have experience with federal nutrition programs, the Statewide Financial System and Excel. They will have the ability to analyze data, prioritize multiple assignments and will have excellent verbal and written communication skills.
Additional Comments Contingent Permanent, competitive or non-competitive, full-time appointment. Transfer candidates may be asked for the last four digits of their social security number to verify eligibility.
Position may be filled at a trainee level (equated to Grades 14 or 16), or Grade 18, depending upon the qualifications of the candidate.
Degrees awarded from educational institutions outside the United States, or its territories must be independently verified for equivalency. Please see http://www.cs.ny.gov/jobseeker/degrees.cfm for additional information.
When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate's favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.Reasonable.Accommodation@health.ny.gov to make a request.
The NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, GV/HPA/45447/DON
Telephone 518-486-1812
Fax 518-473-3395
Email Address resume@health.ny.gov
Address
Street Corning Tower, Empire State Plaza, Room 2217
City Albany
State NY
Zip Code 12237
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference GV/HPA/45447/DON included in the subject line or by mail to Human Resources Management Group, GV/HPA/45447/DON, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.
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| Location | Albany, NY |
| Salary | $53,764–$85,138 Per Year |