Health Services Talent Acquisition Assistant: VADOC Headquarters #01118

Title: Health Services Talent Acquisition Assistant: VADOC Headquarters #01118

State Role Title: Admin and Office Spec III

Hiring Range: $44,453.00 - $58,429.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Human Resources Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

Serves as a member of the Health Services Talent Acquisition (HSTA) team providing quality customer service and support to internal and external customers.

Ensures accurate, efficient administration of recruitment operational processes to include screening employment applications, scheduling interviews, and engaging with potential candidates, hiring managers, and peers to support filling vacancies across the agency.

Assists with administrative processes such as obtaining information to successfully onboard employees. Support activities include interview coordination with the hiring panel and candidates, communicating with candidates sharing information regarding the position such as the Position Description, Physical Demands, and Authority of Release prior to interviews, assisting with building a recruitment file for new hires, and initiating pay requests, background, and reference checks.

Minimum Qualifications

Demonstrated knowledge of Human Resources laws, policies, procedures and business practices

Experience working in an administrative support role

Knowledge of the principles for providing quality customer service

Ability to engage with diverse groups of managers, employees and candidates

Demonstrated ability to apply and interpret personnel policies and guidelines

Ability to organize work and complete tasks in a timely, accurate manner

Skilled in tracking information, multi-tasking and meeting deadlines

Ability to work in a self-directed manner as part of a collaborative team

Additional Considerations

Working knowledge of recruitment processes

Knowledge of Virginia Department of Corrections (VADOC) policies and procedures related to Human Resources

Experience working in a Human Resources environment

Experience working with Applicant Tracking systems and HRIS systems

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-659-8424

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.