Senior  Healthcare Administrative Coordinator – 2 days remote

Location: Midtown Manhattan, NY
Pay Rate: $23–$25/hour

We are seeking an experienced Senior Administrative Coordinator to provide high-level administrative and operational support to Vice Presidents and senior leadership within a healthcare environment.

Key Responsibilities

• Provide administrative support to Vice Presidents and senior leaders.
• Manage complex calendars, meetings, appointments, and scheduling conflicts.
• Coordinate internal and external meetings and prepare necessary materials.
• Prepare and edit correspondence, reports, PowerPoint presentations, and Excel spreadsheets.
• Process and track invoices and assist with payment-related activities.
• Order office equipment, supplies, and other business resources.
• Assist with expense reports, purchasing, and procurement documentation.
• Maintain organized electronic and physical records.
• Coordinate conference rooms, equipment, and meeting logistics.
• Communicate professionally with executives, departments, vendors, and external contacts.
• Monitor deadlines and proactively follow up on outstanding items.
• Handle confidential and sensitive information with discretion.
• Support special projects and additional administrative needs.

Qualifications

• 5+ years of professional administrative experience required.
• Experience supporting VPs, executives, directors, or senior leadership required.
• Strong executive calendar management experience.
• Experience with invoice processing and/or accounts payable support.
• Experience ordering equipment and office supplies.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong communication, organization, and attention to detail.
• Ability to independently manage multiple priorities and changing deadlines.
• Professional demeanor and ability to maintain confidentiality.

Strong Plus: Healthcare experience, supporting multiple VPs, procurement/purchasing, expense reporting, Microsoft Teams, and experience within a large organization.

Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Resumes to mfesinstine@phaxis.com