Dodgeville High School is seeking a highly organized, dependable, and team-oriented Administrative Assistant to support the daily operations of the high school office, with a primary focus on activities and athletics.
This position serves as a direct support to the Activities Director and plays a key role in managing financial processes, coordinating logistics, maintaining accurate records, and ensuring smooth operations for all extracurricular programs. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and takes pride in contributing to a positive and student-centered school community.
Activities & Athletics Operations:
Serve as the primary administrative support to the Activities Director.
Manage and track all activities and athletics financials, including invoices, purchases, deposits, and budget records.
Organize and maintain money boxes and oversee ordering and inventory of materials.
Coordinate concession stand inventory, ordering, and management.
Maintain accurate records for event entry (gate) tracking and reporting.
Assist with eligibility tracking and compliance documentation.
Coordinate athletic and activities transportation, including scheduling and communication.
Manage school and non-school facilities scheduling.
Data & Communication Management:
Maintain and update activities and athletics data systems and reports.
Assist with website design, updates, and communication related to activities and events.
Support communication with coaches, advisors, event workers, and vendors.
Provide logistical support for events, including setup coordination and operational needs.
High School Office Support:
Support general office operations as needed.
Assist with scheduling, organization, and day-to-day administrative tasks.
Perform additional duties as assigned by the High School Administration.