The School BookkeeperSecretary ensures accurate accounting records for receipts anddisbursements within an assigned school or office. The School Bookkeeper is a vital member of the schools financial team ensuring accurate and timely financial records. This position handles various financial transactions manages school budgets and generates reports to support school administration. In the absence of the School SecretaryRegistrar this position provides administrative support to the front offices or other departments within the school.Essential Job FunctionsMaintains complete records of all financial transactions and financial filing system enters and posts receipts to the proper accounts in the system.Completes monthly reports and bank reconciliations submits financial statements and other key reports to the Principal and the Chief Financial Officer.Maintains the SAF system trains personnel regarding the School Board adopted SAF Manual.Handles disbursements and ensures timely payment of invoices.Researches inquiries from vendors regarding old outstanding payments and determines validity of claims.Serves as back up to Payroll Clerk processes payroll when the secretary is unavailable performs all Payroll Clerk duties during the summer months.Counts and collects monies collected by teacherssponsors to ensure accountability of all receipts uses appropriate security measures to protect all cash and cash items prepares bank deposits and delivers them to the bank.Orders all office and classroom supplies including start-up supplies for the teacherspurchases additional materials needed by teachers and staff ensures that all purchases follow School Board Policy and do not exceed the available budget.Works with the Principal to determine the budget for each department.Closes out the fiscal year and prepares the financial audit.Receives and screens visitors and telephone calls when the SecretaryRegistar areunavailable responds to inquiries from students and staff supports staff with making copies faxing documents mailing letters locating items etc.Arranges buses for athletic events and field trips notifies transportation of dates and how many buses are needed.Ensures proper documentation and payment is sent for professional development conferences.Coordinates with fundraisers clubs or other school organizations to keep track of collections expenses awards and to determine profits.During the summer months supports School Counselors with new student registrationproceedings covers secretary duties during Summer School.Clickhereto read the full job description for this role.Education and ExperienceRequiredHigh School Diploma or GEDThree3 years of experience in bookkeeping or administrative setting ideally within the Education industryPreferredAssociates Degree in Accounting Business Administration or related fieldAbout Spotsylvania County Public SchoolsComprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger - Your success directly influences our students success. Here YOU make a difference.The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System VRS with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs EAPs and employer paid Life Insurance.To learn more about Spotsylvania County Public Schools and our teams please visit our website athttpswww.spotsylvania.k12.va.us.Employment TermsEmployment may be offered as a12-Month 243 Daycontract at a minimum of 7.5 hours worked per day. This position is evaluated annually.Benefits EligibilityEligibleTogether we prepare our students for their future. We look forward to welcoming you to theWeAreSpotsyteam._____Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.